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Real Estate Administrative Director | Administrative Specialist in Clerical Job at Bhhs Warren Res1

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Real Estate Administrative Director

Cambridge, MA

The Administrative Director oversees the day-to-day operation of our busy real estate office. This role requires competency and confidence in interactions with all levels of employees both internally and externally. This position is responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects with minimal supervision along with a high-level of attention to detail. Strong customer service skills, excellent typing skills and strong management skills are required. This role requires familiarity with office leases and the expertise to extract necessary details. The perfect applicant has experience in managing a large quick paced office environment and can approach this position with strong management and management expertise, responsibility and commitment. We are looking for a team member with a great attitude who enjoys working with people. Must have previous work as an office manager and/or executive assistant in a large organization. Responsibilities: Be the 1st point of contact in handling customer inquiries or complaints Oversee all contracts through closing Create and implement systems to help oversee customer base, agency back-office support and database management Develop an operations manual that documents all systems and procedures Provide contract assistance to other positions in the company Coordinate the purchase, installation, and maintenance of all office equipment Must be able to demonstrate strong administrative skills in order to manage daily operations Setup and keep track of a listing and sales checklist for the agency Responsible for hiring, training, consulting, and holding accountable all additional administrative teammates Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports Provide status reports Handle paperwork for all MLS listings to include creating new listings, and updating pending and closed listings Requirements: Continue to maintain the good will and reputation of the entire team by managing issues appropriately Positive and flexible while being able to multi-task Good written and spoken communication abilities Proven expertise to succeed Bachelor degree in Business Management or related position or equal work history desired 2+ years of administrative managerial requirements required Service-based attitude Technology driven Expertise to work collaboratively and independently Real Estate experience including Transaction Coordination, Titles and Mortgages Knowledge of basic bookkeeping Outstanding organization and leadership abilities Effective communication abilities, both written and verbal About Company: BHHS Warren Residential is a fast growing real estate brokerage headquartered in downtown Boston. From its inception in 2008, the company has focused on the downtown city lifestyle. Through the leadership of founder Nick Warren and in tandem with our agents, the brokerage is known for their specific knowledge of luxury high-rise living and the many distinguishing characteristics that define the array of condo buildings populating the many neighborhoods in which they specialize. The brand has highly skilled and vetted agents who possess a deep local market knowledge, complemented by a sophisticated sense of the world outside their city and the impacts it has on the Boston real estate market. Our company is further complemented and supported by our affiliation with 1 of the worlds most trusted and well-known brands. You can find out more about us here:
Bhhs Warren Residential
Real Estate
January 11 on TopUSAJobs
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More About this Listing: Real Estate Administrative Director
Real Estate Administrative Director is a Clerical Administrative Specialist Job at Bhhs Warren Residential located in Cambridge MA. Find other listings like Real Estate Administrative Director by searching Oodle for Clerical Administrative Specialist Jobs.