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Program Specialist (Administrative) | Administrative Specialist in Clerical Job at Early Learning 1

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Program Specialist (Administrative)

Location:
Boynton Beach, FL
Description:

This position provides administrative and info management support to enhance the Chief Program Officers' expertise to achieve the Coalitions' objectives. This position answers calls, schedules meetings, and performs administrative tasks of a standard and advanced nature that support and assist management staff in achieving program objectives. ESSENTIAL DUTIES AND RESPONSIBILITIES: Assists in coordination of identified projects with direction from Chief Program Officer. Coordinates between all the various departments which work on identified projects. Serves as a liaison between all employees involved in the project. Tracks department project, tasks, and meetings. Supports providers with general technical assistance relating to program initiatives. Solicits vendors for donations and sponsorship opportunities to support program initiatives. Produces info by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics needed to create department summary reports. Reads, research, and route correspondence; drafts letters and documents; collects and analyzes info; initiates telecommunications. Identifies and assist in obtaining new resources to support project implementation. Maintains calendar and appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Assist with data collection and documenting all phases of the identified project. Ans we rs emails, telephone, r out e s c a l l e rs, t a k e s m e ss a g e s, a nd p r ovides r out i ne in f o r mation t o ca l l e r Backup for the Program Department, Front Desk and Call Center. Coordinates me e t i n g s , pr e p a r e s a g e nd a , m ee t i ng m i nutes a nd maintains air conditioned t i on i t e m t r a c king d o c umen t ; a r r a n g e s for r oom , e quip m e nt, and suppli es, Trouble shoot and problem solve situations that may come up. R ec o g ni z e s and m a in t a ins con f idential info r mati on. T a k e s me e t i n g m i nutes a nd submi t s for a ppro v a l i n r e quir e d t i m e f r ame. T y p e s a nd c ompos e s m e mos, r e ports, me e t i n g a g e nd a s, and c o r re spon d e n ce . Maintains f i l e s and r e c o r ds f or S up e rviso r . Works with the team to understand and assist with tracking department project, tasks and meetings. R e sponds t o e- mail i nquiri e s as re q u e ste d . Responsible for conferencing in calls, assembling the projector and transcribing or summarizing meetings. S uppo r ts and a ss i sts sta f f w i t h sp ec ial p r oje c ts a s n ee d ed. Must be able to work on a consistent basis with regular attendance and punctuality and be willing and able to handle all the duties and responsibilities of this position on a daily basis. Performs o t h e r d u t i e s as a ss i g n ed. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities . Q U A L I F I CA T I O NS: To p e r f o rm th i s job su c ce ssful l y , a n ind i vidual must be a ble to p e r fo r m eac h e ssential du t y s a t i sf air conditioner tori l y . The r e qui r e ments l i sted b e low a re r e p re s e ntative of the k n owl e dg e , ski l l, a nd/or a bi l i t y r e quir e d. R ea s o n a ble a cc om m od a t i ons m a y be made to e n a ble ind i viduals with disabili t ies to p e r f o r m t he e ssential f un c t i ons. This position necessitates successful completion of the l e v el two b ack g r o u nd sc r e e n i n g s t a n d a r ds as s e t f o r t h in 4 3 5.04, F. S . and drug screening as the Coalition is a drug free workplace. Valid Florida driver's license. Daily attendance on time and as scheduled is required with the expertise to work flexible scheduling when required. ED U CA T I ON A N D/OR EXPE R I ENCE: Bachelor's degree in Early Education preferred, or e quival e nt c omb i n a t ion of e du c a t i on a nd e x p e ri e n ce where 2 work years is equivalent to 1 school year. Proven skills using Excel, Word, and Microsoft Outlook in an Exchange environment. Background or knowledge of Box/Drop Box and Android IOS, Windows eight & 10 is a plus. Two Years of background providing advanced administrative support is required. Excellent writing expertise are required to draft and proofread emails, memos, presentations and other written formats. Multilingual and able to read, write and speak in English and Spanish or Creole proficiently is a plus. COMPUT E R S K I L L S : An perfect candidate will be experienced using Database software; Spreadsheet software and Word Processing software. The applicant will have an advanced background using Outlook in an Exchange environment, tech savvy overall, background with Box/Dropbox, familiarity with Android and IOS, Windows eight and 10 background, and background working offsite using portable scanners and laptops. TRAVEL: This position mandates 25% or less local daily travel to Palm Beach County office locations for meetings, trainings and as needed for other required duties . P H Y S I C A L DEM A N D S AND WORKPLACE ENVIRONMENT : Listed are demands representative of those that must be met by an employee to successfully perform the required functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the required functions. While performing the duties of this job, the employee is regularly required to sit, talk, hear and use hands and fingers to operate and handle keyboards and office equipment. The employee is frequently required to stand, walk and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl NON-DISCRIMINATION STATEMENT: The Early Learning Coalition of Palm Beach County does not discriminate against employees or clients on the basis of race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, familial status or any other characteristic protected by Federal and State law. The coalition will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, as Amended (ADAAA). The Early Learning Coalition is a drug free workplace. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. No Recruiters Please
Company:
Early Learning Coalition Of Palm Beach County
Industry:
Nonprofit & Public Policy
Posted:
February 14 on ApplicantPro
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More About this Listing: Program Specialist (Administrative)
Program Specialist (Administrative) is a Clerical Administrative Specialist Job at Early Learning Coalition of Palm Beach County located in Boynton Beach FL. Find other listings like Program Specialist (Administrative) by searching Oodle for Clerical Administrative Specialist Jobs.