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Ops Government Operations Consultant I - 64916232 | Consultant in Consulting Job Job at State of F1

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Ops Government Operations Consultant I - 64916232

Jacksonville, FL

Requisition No: 812580 Agency: Department of Health Working Title: OPS GOVERNMENT OPERATIONS CONSULTANT I - 64916232 Position Number: 64916232 Salary: $26/hour Posting Closing Date: 09/28/2023 Open Competitive Opportunity Your Specific Responsibilities: This OPS position serves as the Contract Manager for the COVID-19 Health Equity Project in Jacksonville, Florida (OT21-2103) as part of the CDC’s National Initiative to Address COVID-19 Health Disparities Among Populations at High Risk and Underserved, Including Racial and Ethnic Minority Populations and Rural Communities. The grant period is from 6/1/2021 to 5/31/2024. Responsibilities include but are not limited to: development, execution and monitoring of contracts, renewals and amendments (fiscally, administratively and programmatically); day-to-day budget management; maintaining budget logs and completing monthly spending plans; processing invoices; ensuring compliance to state and grant regulations; preparing for internal audits; providing reports for the grant; and affiliated administrative duties. This position reports to the Epidemiology Program Administrator and works under the guidance of the OT21-2103 Project Manager. Enforce the contract terms and conditions and serve as a liaison to the various contracts. Write, assemble, and ensure execution of all contractual documents including needed and/or required attachments and exhibits in accordance with established Department policies and guidelines. Prepare and process all contracts/agreements, renewals, amendments, and close-outs. Maintain the files of record pertaining to the contracts managed. Provide technical assistance to the contracted vendor to ensure proper use of funds. Monitor provider/community partners’ performance and programmatic terms of the contract. Ensure the provider/community partner has met all contract terms and conditions, and all requirements specified in the standard contract. Prepares and distributes the monitor report before and after each site visits. Monitors all contracts and issues any needed corrective action plans. Provide follow-up to issued corrective action plans to ensure identified deficiency(ies) are corrected. Process, inspect, review, and approve the provider/community partner’s deliverables and authorizing invoices for payment as appropriate. Review and reconcile provider’s documentation supporting the cost analysis. Monitor and reconcile encumbrances. Ensure proper and timely routing of documents for review and execution. Ensure timely uploading of new contracts into FACTs within 30 days and ensure contracts are also audited for any errors. Process contract and non-contract purchase orders and invoices with community partners and ensure deliverables are met. Process ongoing procurement and purchase of incentives, supplies and equipment, or other invoices needed for the project and PPI Health team. Ensure compliance to state, federal and grant regulations. Maintain and monitor inventory. Manage day-to-day budget for the grant. Complete monthly spending plans, projection reports and maintain budget log. Work with the Financial officer to generate financial reports. Attends staff meetings, in-services, seminars and trainings for self-improvement, increased competency, and retention of skills related to the OT21-2103 grant. Participates in orientation and staff development programs for persons working in grant. Communicates in writing, in person, and through electronic means concisely and positively. Takes initiative to multi-task with accuracy. Communicates and solves problems appropriately. Exhibits and maintains a positive attitude while working independently and in a team setting. Travels in order to perform duties and for professional development, if needed. Complete all mandatory trainings within required deadlines. Ensure accurate and timely submission of Employee Activity Records, Employee Leave requests, and Attendance Records and travel vouchers. Required Knowledge, Skills, and Abilities: Knowledge of and ability to implement contract management procedures and policies. Ability to collect, evaluate and analyze data to develop recommendations. Proficient in the use of Microsoft Office (Microsoft Word, Excel, PowerPoint, and Outlook). Ability to enter, track data, and produce reports in Excel Knowledge of online systems such as MFMP, AOD, FIS, FLAIR, and FACTS and ability to conduct searches and generate ad hoc reports. Ability to work effectively in a time sensitive environment. Organize information into logical formats for presentation in reports, documents, and other written materials. Utilize problem-solving techniques. Ability to work both independently and as part of a high-performing team. Ability to read, interpret and apply applicable federal, state, and departmental rules, regulations, standards, policies and procedures. Ability to multitask, plan, organize, and coordinate work assignments. Excellent verbal and written communication skills. Ability to establish and maintain effective working relationships with others. Proven interpersonal and organizational skills. Qualifications: Preferred – Florida Department of Health contract manager certified/trained AND/OR Florida Certified Contract Manager preferred. Bachelor’s degree or higher preferred. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: Duval County, FL The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available: State of Florida 401(a) FICA Alternative Plan (mandatory) Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office) Workers’ Compensation (mandatory, if needed) Reemployment Assistance (Unemployment Compensation) (mandatory, if needed) Deferred Compensation (voluntary) Employee Assistance Program (voluntary) And more! For a more complete list of benefits, including monthly costs, visit . Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-XXXX). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
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