Legal Secretary FLSA: Non-Exempt Reports To: Human Resource Manager Summary: Jones Waldo is looking for an experienced legal secretary for our Lehi office to support attorneys in our litigation and business departments. This position will be responsible for managing a caseload of 75-100 cases spanning a variety of legal fields, including (without limitation) general civil litigation, family law, estate planning and commercial litigation. The legal secretary supports multiple attorneys with calendaring/docketing, e filings, and maintaining and organizing pleadings and transactional files. Responsibilities: Track all active and potential new client matter including: track deadlines, assigned tasks, attorney/staff member assigned to each case and maintain client list. Open new case files, including: coordinate conflict of interest checks, tracking potential new clients and preparing case initiation documentation. Maintain a structured tickling system and case management procedure. Schedule all appointments including all hearing dates, mediations, telephone conferences, and client meetings. Serves as a liaison for the attorneys, clients and other professional advisors concerning client matters. Read, sort, date and appropriately route incoming mail as well as properly route outgoing mail and coordinate items to be delivered. Document and input attorney billable time as well as review, edit, and finalize all client invoices. Document preparation including bates stamping, redacting, hyper links and creating pleading files. Other duties as assigned. Qualification: Graduation from high-school or its equivalent Min of 3 years of background as a legal secretary. Background with case management in family law and commercial litigation. Comprehensive knowledge of court procedures, legal documents, and court rules. Comprehensive knowledge of the organization, functions, responsibility and procedures of a law practice. Demonstrated expertise to organize, direct, and perform a high-level of case management. Expertise to express ideas concisely and clearly, orally and in writing. Strong Ms word, Outlook and Ms excel skills. Knowledge of formatting memos, letters, and using templates.
November 2 on Jobs2Careers