Executive Assistant to the Executive Director
Do you dream of using your incredible administrative talents to serve a higher purpose? Do you want to have a share in making a meaningful, positive difference in the lives of vulnerable youth in our community? Then we invite you to apply for the position of Executive Assistant to the Executive Director of Friends of the Children!Friends of the Children’s mission is to provide our most vulnerable children a nurturing and sustained relationship with a professional mentor who teaches positive values and has attainable expectations for each child to become a healthy, productive member of the community. We put children 1st; build relationships on love; commit to empowerment; pursue goals relentlessly; and demand equity. We are seeking applicants who share our values.This exciting opportunity allows the successful applicant to provide expert professional support directly to our Executive Director in guiding and building Friends of the Children as we grow and expand. In partnership with the Executive Director, the Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters related to the strategic leadership of Friends of the Children Portland. As a trusted support professional, the Executive Assistant also serves as the liaison to the Board of Directors and senior leadership teams. The Executive Assistant is creative and resourceful while working within an environment that is mission- and results-driven and community oriented. Under the guidance of the Executive Director, the Executive Assistant works independently on projects, from conception to completion, often under pressure, and facilitates a wide variety of activities and confidential matters with discretion and grace.What does this look like on a day-to-day basis? Your assignments include, among other things:1. Manage the Executive Director’s calendar2. Compile, draft, edit documents, including written and email correspondence, reports, graphs, PowerPoint presentations and marketing materials.3. Professionally screen and triage Executive Director’s phone calls.4. Plan, schedule and organize a variety of meetings.5. Manage Board of Directors and select committee meetings including scheduling, tracking, preparing agendas and meeting materials, taking and transcribing minutes, overseeing set up, and providing follow up.6. Maintain all corporate records.7. Greet and assist visitors to the facility; provide tours and distribute organizational info as requested.8. Partner with receptionist to ensure 100% front office coverage at the Morris facility M-F eight a.m. to five p.m.9. May supervise temporary support staff, volunteers, and/or interns.To be successful, you must bring:1. A relevant bachelor’s degree and a min of 5yrs’ experience supporting executives and boards, preferably in a non-profit organization; or an equivalent combination of education and experience.2. Outstanding management skills that reflect the expertise to perform and prioritize multiple tasks seamlessly with excellent attention to detail, time management and judgment.3. Superior people skills and customer focus with a high standard for quality and service.4. Demonstrated research skills and resourcefulness.5. Good written and spoken communication abilities.6. Exceptional Ms office and other software skills.7. Expertise to independently solve problems and exercise mature judgment in handling a variety of tasks and requests in a fast-paced environment while maintaining the highest level of confidentiality.8. Expertise to work adjustable hours when needed.Additionally, you must have and maintain a valid driver’s license, and pass a pre-employment drug screening and experience investigation.Please submit an application and introductory letter explaining how and why you are the best applicant for this unique role.
Friends Of The Children
February 15 on HiringThing