George Mason University
This listing was posted on Broadbean.
Events and Administrative Assistant
Location:
Fairfax, VA
Description:
Department: Carter SchoolClassification: GMU WorkerJob Category: Part-Time / Hourly WageJob Type: Part-TimeWork Schedule: 20-29 hours per weekLocation: Fairfax, VAWorkplace Type: Hybrid EligibleSalary: Salary commensurate with education and experienceCriminal Background Check: YesAbout the Department:The Jimmy and Rosalynn Carter School for Peace and Conflict Resolution is seeking an Events & Administrative Assistant to assist the Events Manager to promote online and in-person events at our Arlington and Fairfax campuses, and to provide administrative assistance to Undergraduate Admissions and Student Services staff members. This position will be based at Mason's Fairfax Campus but may need to travel to Arlington for events some nights/weekends. The schedule will vary weekly based on the events schedule.About the Position:The Events & Administrative Assistant will assist the Undergraduate office with event management, including but not limited to event scheduling and planning, working closely with internal and external clients, event logistics and execution, managing budgets, and social media.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.Responsibilities:Event Coordination * Plan and coordinate all events and activities for external (non-Mason) and internal (Carter and other Mason) groups on the Fairfax and Arlington campuses in support of Carter's goals and mission; * Work with faculty/staff on Carter School events, coordinating with other key members of the Undergraduate team and Events Manager to streamline operations between the Graduate and Undergraduate teams; * Answer inquiries, schedule events, manage events calendar and registrations, arrange catering and other logistics; * Provide advice and onsite support to event leaders; * Assist with event budgets, invoicing, event agreements and payments; * Compose and schedule weekly events newsletter through Constant Contact; * Keep Carter website events page up to date using 25live; * Create event marketing materials, working with social media team to promote upcoming events; and * Manage the Undergraduate Instagram page advertising events and other undergraduate marketing content. Office Management: * Manage incoming calls and emails and direct inquiries to appropriate resources; * Order office supplies; * Reserve classroom space as necessary for Fairfax Campus; and * Other administrative support duties as assigned. Required Qualifications: * Ability to work a flexible schedule, including evenings and weekends as needed; * Superior communication skills, both spoken and written; * Excellent time management and problem-solving skills; * Ability to respond to tasks with a sense of urgency and to manage multiple projects and deadlines effectively; * Excellent organizational skills, detail-oriented and accuracy driven; * Demonstrated ability to work independently and collaboratively, follow direction, and take initiative; * Ability to work with people of diverse backgrounds; * Ability to perform duties with a high level of professionalism, flexibility, integrity, diplomacy, and tact; and * Proficiency in MS Office and willingness to learn new programs as needed. Instructions to Applicants: For full consideration, applicants must apply for Events and Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review. Posting Open Date: November 11, 2024For Full Consideration, Apply by: November 25, 2024Open Until Filled: YesMason Ad StatementMason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!George Mason University, Where Innovation is Tradition.Equity StatementGeorge Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.Campus Safety InformationMason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/
Company:
George Mason University
Posted:
November 12 on Broadbean
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More About this Listing: Events and Administrative Assistant
Events and Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at George Mason University located in Fairfax VA. Find other listings like Events and Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Events and Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at George Mason University located in Fairfax VA. Find other listings like Events and Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.