Assistant Office Facilities Manager
El Segundo, CA
POSITION DESCRIPTION The purpose of this position is to provides assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings.ESSENTIAL DUTIES AND RESPONSIBILITIES Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.Responds to client inquires and complaints. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.Performs facilities inspections and prepares reports.May coordinate and manage move, add and change activities.Assists in the preparation of operating and capital budgets.Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.Reviews periodic reports including financials, and explains variances. Works with finance team to correct errors.Uses pc and/or PDA for work order system, email, ESS, process and procedure training.May coordinate and manage move, add and change activities.Other duties may be assigned.SUPERVISORY RESPONSIBILITIES This person will supervise the Facilities Coordinator.May provide informal assistance such as technical guidance and/or training to coworkers.May coordinate work and assign tasks.REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or expertise required.Reasonable accommodations may be made to enable individuals with disabilities to perform the required functions.EDUCATION and BACKGROUND High-school diploma or general education degree (GED). Min of 4 years of related progressive background and/or training.CERTIFICATES and/or LICENSES Facility Management certification is desired. Driver's license may be required.COMMUNICATION EXPERTISE Expertise to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Expertise to write routine reports and correspondence. Expertise to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Expertise to effectively present details to an internal department and/or large groups of employees.FINANCIAL KNOWLEDGE Requires basic knowledge of financial terms and principles. Expertise to calculate simple figures such as percentages.REASONING EXPERTISE Ability to understand and carry out general instructions in standard situations. Expertise to solve problems in standard situations. Requires basic issue solving abilities.OTHER SKILLS and ABILITIES Intermediate skills with Ms office, Outlook, and intranet/internet. Expertise to use work order system.SCOPE OF RESPONSIBILITY Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short term impact to co-workers and supervisor.
June 13 on Professional Diversity Network