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Administrative Operations Assistant
Location:
Fort Washakie, WY
Description:
POSITION SUMMARY The Administrative Operations Assistant is responsible for providing administrative support, in all or a combination of, a variety of settings such as an administrative department, clinic, and members of a management/leadership team. This position is largely self-directed and responsible for a range of duties associated with the general administrative functions within the department areas. This role assists in the planning and coordination of program and project related activities, which may include collaboration with multiple department leaders on a routine basis. This position may have regular access to confidential information as it relates to employee attendance, department budgets and/or employer to employee relationships. This position will be responsible for assisting the Eastern Shoshone Health Board Secretary as the Assistant Board Secretary as needed. MAJOR DUTIES AND RESPONSIBILITIES Coordination: In partnership with department leadership, coordinate administrative aspects of a department, unit, project or area, including preparation of reports, researching issues and assistance in updating policies, procedures, manuals, and administrative tools. Provide leadership support with management of calendars, maintenance of agendas, taking meeting minutes, and the coordination of activities and schedules of management and department teams. Communication: Serving as a primary point of contact for office communications, answering correspondence, and dealing with external callers Documentation: Compose and prepare correspondence, newsletters, presentations, and additional materials as needed. Collect data for specific monitoring activities required by the Health Board or Executive Leadership, (i.e., mandatory training, various administrative reports). Ensure departmental compliance with applicable policy and procedure requirements, including quality control monitoring of time sensitive processes and procedures. Act as a resource (federal and tribal), responds to questions and provides support to department staff as it relates to payroll, time off, policies, procedures, education and scheduling. Travel: Preparing travel authorizations and managing travel arrangements Research: Gathering background material and data to support projects Special projects: Working on special projects and coordinating direct mail Confidentiality: Handling sensitive information with discretion and ensuring compliance with privacy policies Perform other duties as assigned. QUALIFICATIONS Excellent verbal and written communication skills Excellent computer skills. Experience with word processing, database and spreadsheet software programs. Ability to establish and maintain effective working relationships with coworkers, department administrative staff, interdepartmental contacts and the general public. Ability to plan and organize the workflow in a busy office/unit environment and be self-directed and work with minimal supervision. Ability to be flexible in response to changing demands. Ability to handle a high volume of work under pressure. Resourceful in problem solving, initiative and good judgment Comprehensive knowledge of the policies and regulations that pertain to administrative activities such as maintenance and disposition of records, and purchasing.
Company:
Warm Valley Health Care
Posted:
November 15 on ApplicantPro, TalentPlusHire
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More About this Listing: Administrative Operations Assistant
Administrative Operations Assistant is a Clerical Administrative Specialist, Operations Assistant Job at Warm Valley Health Care located in Fort Washakie WY. Find other listings like Administrative Operations Assistant by searching Oodle for Clerical Administrative Specialist, Operations Assistant Jobs.
Administrative Operations Assistant is a Clerical Administrative Specialist, Operations Assistant Job at Warm Valley Health Care located in Fort Washakie WY. Find other listings like Administrative Operations Assistant by searching Oodle for Clerical Administrative Specialist, Operations Assistant Jobs.