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Administrative Assistant
Location:
Reston, VA
Description:
As an Office Administrative Assistant, you will work directly with the Office Manager and other Administrative Specialists to provide organizational support and maintain coordination of office protocols, assigned projects, and daily office maintenance. The Administrative Assistant position is integral in providing a positive first impression of the company. The right person will provide and maintain a professional work environment to optimize our organizational effectiveness, communication, and safety. High level responsibilities will include scheduling meetings, assisting with office supply inventory, answering incoming telephone calls, greeting visitors, and providing general administrative support to our team members. We prefer an individual with some experience working in a front office or office administration position, who has familiarity with a variety of office software and the ability to accurately handle administrative duties as assigned. Job Responsibilities... * Maintain office operations guidelines and follow SOP procedures * Manage the office layout - update workstation/office assignments upon onboard/offboard/internal moves, update nameplates, and prepare seat for new occupant. * Inventory and ordering office and kitchen supplies, as well as miscellaneous ad hoc items requested by Office Manager * Scheduling Repair & Maintenance as need warrants * Disinfect shared-use surfaces with disinfectant wipes or spray; ensuring that all shared areas are kept tidy. * Greet and provide support to visitors, check-in needs, set up of conference room and maintaining cleanliness of meeting rooms. * Assist Office Manager with administrative duties such as maintenance/service scheduling, USPS/FedEx mailing, upkeeping and auditing of department documents, and maintaining facility tracking spreadsheets * Special projects as assigned by the Office Manager * Interact with employees and assist with any facility related questions or concerns * Assist with coordination and organization of onsite project/program meetings/events * Support corporate- wide administrative initiatives and communication across multiple company locations and point of contacts. * May be asked to assist at other facility locations for facilities support (as needed). Auto req ID 738455BR Required Education None Role ( Job Role ) Executive Administrative Assistant State / Province Virginia Primary job category Human Resources Company (0147) International Business Machines Corporation Contract type Fixed Term - Long Term Employment Type Part-Time ERBP Yes Is this role a commissionable/sales incentive based position? No Travel Required No Travel IBM Business Group Consulting Preferred Education Bachelor's Degree City / Township / Village Reston Being You @ IBM IBM is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, caste, genetics, pregnancy, disability, neurodivergence, age, veteran status, or other characteristics. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Required Technical and Professional Expertise * Experience working in office administration * Experience with front office administrator responsibilities, systems, and procedures * Strong time management skills and ability to multi-task and prioritize work * Strong organizational, planning and problem-solving skills with attention to detail * Excellent written and verbal communication skills, with a creative approach to problems Country/Region United States Preferred Technical and Professional Experience Proficient experience with MS Office - Outlook, Excel, Word, PowerPoint Secondary Job Category HR Services Position Type Professional Early Professional Track Not Applicable - Professional Hire Other Relevant Job Details IBM offers a competitive benefits program which may include medical & prescription drug coverage, dental, vision, mental health & well being, 8 paid holidays, minimum 56 hours paid sick time, 80 hours paid vacation, life insurance, 401(k), financial counseling, and the IBM Employee Stock Purchase Plan. IBM offers paid family medical leave and disability benefits to eligible employees where required by applicable law. The compensation range and benefits for this position are based on a full-time schedule for a full calendar year. The salary will vary depending on your job-related skills, experience and location. Pay increment and frequency of pay will be in accordance with employment classification and applicable laws. For part time roles, your compensation and benefits will be adjusted to reflect your hours. Benefits may be pro-rated for those who start working during the calendar year. This position was posted on the date cited in the key job details section and is anticipated to remain posted for 21 days from this date or less if not needed to fill the role. US Citizenship required. We consider qualified applicants with criminal histories, consistent with applicable law. New Collar Role Yes Introduction A career in IBM Consulting is rooted by long-term relationships and close collaboration with clients across the globe.You'll work with visionaries across multiple industries to improve the hybrid cloud and AI journey for the most innovative and valuable companies in the world. Your ability to accelerate impact and make meaningful change for your clients is enabled by our strategic partner ecosystem and our robust technology platforms across the IBM portfolio; including Software and Red Hat.Curiosity and a constant quest for knowledge serve as the foundation to success in IBM Consulting. In your role, you'll be encouraged to challenge the norm, investigate ideas outside of your role, and come up with creative solutions resulting in ground breaking impact for a wide network of clients. Our culture of evolution and empathy centers on long-term career growth and development opportunities in an environment that embraces your unique skills and experience. Wonder if IBM is the one for you? In a world where technology never stands still, we understand that, dedication to our clients success, innovation that matters, and trust and personal responsibility in all our relationships, lives in what we do as IBMers as we strive to be the catalyst that makes the world work better.Being an IBMer means you'll be able to learn and develop yourself and your career, you'll be encouraged to be courageous and experiment everyday, all whilst having continuous trust and support in an environment where everyone can thrive whatever their personal or professional background.Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company. They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers. The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.Are you ready to be an IBMer? About Business Unit IBM Consulting is IBM's consulting and global professional services business, with market leading capabilities in business and technology transformation. With deep expertise in many industries, we offer strategy, experience, technology, and operations services to many of the most innovative and valuable companies in the world. Our people are focused on accelerating our clients' businesses through the power of collaboration. We believe in the power of technology responsibly used to help people, partners and the planet. About IBM IBM's greatest invention is the IBMer. We believe that through the application of intelligence, reason and science, we can improve business, society and the human condition, bringing the power of an open hybrid cloud and AI strategy to life for our clients and partners around the world.Restlessly reinventing since 1911, we are not only one of the largest corporate organizations in the world, we're also one of the biggest technology and consulting employers, with many of the Fortune 50 companies relying on the IBM Cloud to run their business. At IBM, we pride ourselves on being an early adopter of artificial intelligence, quantum computing and blockchain. Now it's time for you to join us on our journey to being a responsible technology innovator and a force for good in the world. Projected Minimum Salary $51,616 Projected Maximum Salary $77,875 Company Label IBM Work Arrangement Onsiteerp5z7yblJob Requirements: 738455BR
Company:
IBM
Posted:
November 16 on JobsWeb
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More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at IBM located in Reston VA. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at IBM located in Reston VA. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.