602907-Deo-Government Operations Consultant III - 40044084
Requisition No: 602907 Agency: Economic Opportunity Working Title: 602907-DEO-GOVERNMENT OPERATIONS CONSULTANT III - 40044084 Position Number: 40044084 Salary: $42,000.00-$48,000.00 Posting Closing Date: 05/25/2022 Our Organization and Mission: The Florida Department of Economic Opportunity (DEO) works across the state to support Florida’s economy, robust and talented workforce and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities and workforce are better prepared to withstand future economic slowdowns and natural disasters. In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply for positions at DEO that fit their skill sets. The Florida Department of Economic Opportunity is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-XXXX or the Florida Relay Service – 711.) Let DEO’s mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/ The Difference You Will Make: DEO is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens. As a member of the Finance & Administration team, this position supports the DEO program areas that administer benefits to Floridians. How You Will Grow: DEO encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with our Office of HR Training and with our Division of Workforce Training Unit. In accordance with DEO’s Vision and Mission, employees: Further Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities. Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work. Provide information clearly, accurately, and succinctly; and also exhibits good listening skills. Work collaboratively to optimize the effectiveness of DEO's available resources and tools. Use knowledge acquired through education, training, or experience to complete tasks. These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience. Where You Will Work: Tallahassee is Florida’s Capital City and continues to grow, attracting development and new business. It is a mid- sized city in the heart of Florida’s Big Bend. DEO is located in downtown Tallahassee, the political epicenter that draws in visitors each year to visit the Capitol. During the legislative session, people from all over come to see the State perform its business. So regardless of what brought you here, being here will guarantee you an experience vibrant with entertainment, culture and delight. Tallahassee is: Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music and natural resources. ( https://talgov.com/ ) Home to major college campuses, Florida State University(FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC). Approximately 22 miles from the nearest beach. ( https://choosetallahassee.com/beaches-near-tallahassee/ ) Within a state having no state income tax for residents of Florida. WORKING FOR THE STATE OF FLORIDA IS MORE THAN A PAYCHECK! * State Group Insurance coverage options+ * Retirement plan options, including employer ( health, life, dental, vision, and other supplemental options ) contributions ( FYI, please click www.myfrs.com ) * Nine paid holidays and a Personal Holiday each year * Annual and Sick Leave Benefits * Student Loan Forgiveness Program ( Eligibility required ) * Flexible Spending Accounts * Tuition Fee Waivers (Accepted by major Florida colleges/universities) * Ongoing comprehensive training provided * Career Growth * Highly skilled, professional environment +For a more complete list of benefits, visit www.mybenefits.myflorida.com . We care about the success of our employees. We care about the success of our clients. We are always improving our technology, our tools, our customer’s experiences and ourselves. A rewarding experience for reliable, compassionate and professional employees. Pay: $42,000.00 - $48,000.00 Your Specific Responsibilities: This is a highly responsible position within the Contracts and Grants Administration team of General Services providing consultation and direction to the business/program area contract and grant managers regarding the establishment, execution, tracking, amendment, and overall administration of department contract and grant agreements. The incumbent is expected to exercise independent judgment in identification and development of contract and grant management resources, tools, and process improvements. The individual in this position must be self-motivated, with an ability to work independently, be an effective communicator and facilitator and have the ability to work well with others. This position is an advocate for department activities; serves as a participant for team assignments, process improvements, and special projects; fosters teamwork; and participates in the identification of program and process improvements. Specific duties and responsibilities include: Facilitate the administration of department agreements including contract and grant agreements, interagency agreements, data sharing agreements and memoranda of understanding. Provide consultation and direction to department contract and grant managers. Collaborate with contract and grant managers in the establishment of agreements within the department. Perform preliminary document reviews, facilitate the establishment and tracking of agreements through the department review and approval process, which includes the coordination of the agreement review and approval from other department offices (General Counsel, Office of Financial Management, Office of Budget Management, and Executive Leadership). Triage agreement issues, track and report information, and facilitate problem resolution related to department agreements. M aintain the original agreement and bid files, and provide technical and administrative assistance to the contract and grant managers. Assist in the review of education and communication activities for department contract and grant managers and their supervisors regarding their duties, roles and responsibilities of an agreement manager as outlined in Florida Statutes (Chapters 119, 120, 215, 216 and 287), rules (F.A.C. Chapters 60A, 69I), and established policies and guidelines, as applicable. This includes assisting reviewing and communicating information to contract and grant managers on (1) scope of work development, (2) enforcing performance on agreement terms and conditions, (3) interacting with the agreement entity, and (4) ensuring agreement execution, administration and monitoring of approved tasks, deliverables, services, performance measures and financial consequences, are handled in accordance with the requirements of each agreement. Plan, facilitate, and assist in the negotiation of agreement changes, amendments, and re-procurements, coordinate the development of cost and price analysis’, conduct agreement and file post-audits and closeout, complete the agreement checklists, facilitate findings of fact and resolve agreement disputes. Update tracking systems and maintain agreement logs in accordance with department policy and procedures and to ensure compliance with applicable statutory requirements. Assist the Contracts and Grants Manager in the development of contract and grant administration goals and objectives, identifying resources, interpreting statutes and rules, and providing technical and administrative assistance. Participate, as needed, in the development and revision of contract and grant related policies and procedures. Assist the department purchasing staff, as needed, with the development of formal solicitations, posting of notices and agency decisions, pre-bid conferences, evaluation training, and the administrative work associated with these tasks. Perform other duties as required. Required Knowledge, Skills, and Abilities: Knowledge of Florida Statutes, Chapters 119, 287, 219 (and any other applicable to contracts and grants), Florida Administrative Code and policies and procedures related to contracts and grants. Knowledge and skills in Microsoft Office (i.e., Word, Excel, PowerPoint). Ability to plan, organize, and coordinate work activities. Ability to communicate verbally and in writing. Ability to use problem solving techniques, maintain records, and establish and maintain effective working relationships. ADDITIONAL INFORMATION This position’s advertisement may also be viewed by registering on the Employ Florida website at http://www.employflorida.com/ . The Florida Department of Economic Opportunity is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-XXXX or the Florida Relay Service – 711.) If you think you have been subjected to unlawful discrimination, you may file a complaint within 180 days from the date of the alleged violation with either the recipient’s Equal Opportunity Officer, or the Director, Civil Rights Center: Equal Opportunity Officer, Department of Economic Opportunity, Caldwell Building – MSC 150, 107 East Madison Street, Tallahassee, FL 32399-4129; or Director, Civil Rights Center (CRC), U.S. Department of Labor, 200 Constitution Avenue NW, Room N-4123, Washington, DC 20210. At DEO, we salute our heroes. We are honored to have the opportunity to support our nation’s veterans and their family members by encouraging them to apply for positions at DEO that fit their skill sets. Let DEO’s mission become yours. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-XXXX). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
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