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68064156 : Administrative Assistant I
Location:
Tallahassee, FL
Description:
Requisition No:827921 Agency: Agency for Health Care Administration Working Title: : ADMINISTRATIVE ASSISTANT I Pay Plan: Career Service Position Number: Salary: 1,260.00 Biweekly Posting Closing Date: 05/02/2024 Total Compensation EstimatorTool Position Overview: The Hospital and Outpatient Services Unit seeks to hire an Administrative Assistant I who is dependable, flexible, and can thrive in a work setting that requires attention to detail and managing time sensitive tasks. The position's hours are in:office only, Monday : Friday from 8:00 a.m.: 5:00 p.m. Adjustments to the hours may be made to accommodate an employee upon request. The successful candidate will function as a member of a cooperative team responsible for the registration, licensure, and/or certification of various categories of health care facilities and will be responsible for providing information and technical assistance for all application matters pertaining to the regulation of assigned programs. What you will do: Assignment coordinator : Reviews, completes, and/or distributes correspondence tracking and public records assignments and follows up on late assignments; maintains and tracks workflow and projects assigned to the unit. Redacts all confidential information according to Agency guidelines prior to release. Obtains appropriate signatures on correspondence to ensure a timely and proper response; ensures interoffice communications are handled properly. Monitors the units mailbox and email box. Answers general email correspondence or assigns to appropriate staff for responses. Assistant to the Health Administration Services Manager (Manager). Monitors office equipment to make sure that they are maintained in proper working order and that supplies are readily available; answers multi:line phone system, provides information and non:technical assistance to providers and the public regarding licensure and/or participation in Medicare and Medicaid for all programs in the unit. Communicates as needed with staff within and outside the unit to assure appropriate telephone coverage from 8:00 a.m. to 5:00 p.m.; coordinates Continuation of Operations (COOP) activities; prepares travel requests and reimbursements, if needed. Personnel liaison : Prepares and processes position advertisements; assists supervisors with setting up interviews; ensuring required documentation is collected, signed, and processed; orients new employees to the Division; processes separations; coordinates, reviews and processes position description changes; acts as liaison between the bureau and Human Resources office; assists staff with personnel related questions. Purchasing liaison backup : Assists the purchasing liaison as needed to prepare and process MyFloridaMarketPlace (MFMP) purchase requisitions and Florida Administrative Register (FAR) notices. Complies with and monitors compliance (when applicable) with mandatory prompt vendor invoice requirements under Section 215.422, F.S., and Chapter 3A:24, F.A.C. Maintains a working knowledge of the Agencys licensure database in order to retrieve licensure/certification, payment, inspection, and other general facility information. Runs data entry quality assurance reports and takes appropriate action to fix data entry errors. Reviews the units document storage system and prepares outdated documents for destruction. Assists analysts with the preparation and scanning of application and licensure documents. Generates and mails form letters as directed and other duties as assigned. Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: - State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insur
Posted:
May 1 on Tip Top Job
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More About this Listing: 68064156 : Administrative Assistant I
68064156 : Administrative Assistant I is a Clerical Administrative Assistant, Administrative Specialist Job located in Tallahassee FL. Find other listings like 68064156 : Administrative Assistant I by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
68064156 : Administrative Assistant I is a Clerical Administrative Assistant, Administrative Specialist Job located in Tallahassee FL. Find other listings like 68064156 : Administrative Assistant I by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.