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Global Events Coordinator - Wakefield, MA
Location:
Wakefield, MA
Description:
WANTED: An enthusiastic Global Events Coordinator who can implement effective solutions to create spectacular experiences for our local and international clients! The ideal Global Events Coordinator will be a self-starter, with the ability to work well under pressure, work independently with limited supervision and have solid problem-solving, judgment and decision-making skills. Are you ready to join the team? Summary: The Global Events Coordinator plans and assists other event team members in the organization of event logistics for assigned clients. This position works closely with the Events team and other Virtual staff to ensure the successful implementation of assigned client event services. Preference for local candidates to work out of our Wakefield, MA office 3 days/week (Tuesday & Thursday anchor days, 1 floating day). Here's what you'll do: Build and manage the configuration of online registration systems/sites; create registration reports and provide to client on a regular basis. Manage event email alias on a daily basis serving as the first line of customer service; problem solve challenges and escalate issues as necessary. Manage all speakers for the meeting or conference, serving as main point of contact, collecting deliverables, cross checking speaker registrations, hotel reservations, etc. and ultimately ensuring a positive and smooth process for speakers. Meet with clients and organizing committees to plan scope and format of events and to review administrative procedures and event progress. Configure Mobile App with all event details and manage updates, onsite notifications and daily maintenance. Create and maintain stakeholder hotel rooming list, serve as main point of contact for hotels and master room blocks Support and implement logistics of meetings, conferences, events, trade shows and training courses, including: venue selection, food and beverage planning, A/V planning, room blocks, registration, mobile app, vendor liaison, sponsorship and coordination of marketing materials and communications. Draft timelines, budgets, CMPs, sponsorship prospectuses, tracking documents, and other event- related communications. Responsible for working with vendors to order catering, audio/visual, signage, promotional items, entertainment, photography, travel, hotel accommodations, to ensure high quality events that are cost efficient and remain within the set budget. Webinar and online event management, including technical aspects such as audio and video quality, managing Q&A, and ensuring smooth transitions between speakers and presentations . Liaise with event sponsors to ensure benefits are properly received and executed. Schedule and attend both internal and external event-specific conference calls and meetings, records notes and action items, etc. as applicable. Assist with development of event related marketing materials and conference web sites. Travel onsite to events as needed . Create weekly status reports and post conference survey for clients and internal teams. Conduct inventory of materials and purchase needed event supplies and shipments to events. Setup and manage onsite event volunteers. Provide administrative support to the Events team; manage other projects as needed. As our next Global Events Coordinator, you will bring: Bachelor's degree with a concentration in hospitality management preferred; prior internships in events/hospitality industry preferred; 1 year direct experience in events/hospitality industry required ; Must be detail-oriented, with effective organizational and project management skills, including the ability to manage multiple projects/tasks and deadlines simultaneously in a fast-paced, deadline-driven environment; Must be a self-starter, with the ability to work well under pressure, work independently with limited supervision and have solid problem-solving, judgment and decision-making skills; Excellent customer-service and interpersonal skills; Solid writing and editing skills; High level of creativity and "rolled up sleeves" working style; Flexibility to work independently and as a team player with other departments; Must be willing and able to travel domestically and internationally as needed up to 25%; Must be able to meet applicable travel and/or client requirements Proficiency with Microsoft Suite programs; Ability to learn new technology platforms and tools quickly, such as Cvent, Wrike, etc. as needed. The target hiring range for this role is $45,000 - $50,000 USD (annually). The starting base salary will be determined based on skills, experience, location, and other job-related factors. In addition, our total rewards package includes a robust medical, dental, and vision insurance plan (free option available for individuals); generous short- and long-term disability, supplemental life insurance, health care and dependent care, Flexible Spending Accounts, 401(k) savings match, paid parental leave, financial planning workshops, pre-paid legal plan, discretionary annual bonus and merit increase, and unlimited paid vacation time. About Virtual Inc: Headquartered in Wakefield, MA with offices in Nashville, TN, Reston, VA, and Ottawa, ON, Virtual also brings together a remote workforce from all over North America. Founded in 1999, Virtual's innovative and inclusive culture is the driving force behind our success and continued growth. Our Virtual Team is made up of passionate professionals who understand the needs of associations, standards organizations, consortia, startup advocacy groups, and professional societies. The expertise within the Virtual team enables our clients to achieve their goals and make a mark on the world . Virtual's global clients include organizations led by Google, Facebook, Microsoft and more. We also service organizations that are tackling some of the biggest challenges in the world today, from eating disorders, to space travel to noise pollution. We are proud to be recognized in the Best Places to Work list, twice! Living our values on a day-to-day basis is real. Not just a poster on the wall. Virtual's core values include trust, respect, inclusion, innovation, service excellence, empowerment, teamwork, generosity, and fun. Virtual, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Company:
Virtual
Posted:
April 19 on ApplicantPRO
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More About this Listing: Global Events Coordinator - Wakefield, MA
Global Events Coordinator - Wakefield, MA is a Advertising & Marketing Event Coordinator Job at Virtual located in Wakefield MA. Find other listings like Global Events Coordinator - Wakefield, MA by searching Oodle for Advertising & Marketing Event Coordinator Jobs.
Global Events Coordinator - Wakefield, MA is a Advertising & Marketing Event Coordinator Job at Virtual located in Wakefield MA. Find other listings like Global Events Coordinator - Wakefield, MA by searching Oodle for Advertising & Marketing Event Coordinator Jobs.