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Administrative Assistant Sr : Pharmacy:Mgmt Staff
Location:
Newport Beach, CA
Description:
Salary Range:24.3200:37.4200/hour. Actual compensation may vary based on geographic location, work experience, skill level, and education. Primary Duties and Responsibilities The Sr Administrative Assistant will serve as the first point of contact, both in person and for incoming calls to the department. This person will provide administrative support, playing an important role in the overall success of the department. Responsibilities include answering telephone calls and assisting callers, coordinating appointments. Monitor and/or order office supplies as needed as well as keeping supplies organized. Scheduling equipment repair and service. May distribute mail and process incoming/outgoing mail. Schedules various room reservations for meetings and maintains room calendars as requested. Assists in the development of policies and procedures and departmental forms.Maintains up to date unit specific data, logs, and runs reports for management. May support ongoing Programs or special Projects.Acts as Hoag Ambassador to patients, visitors, staff, physicians, vendors and the community. Performs other duties as assigned. Pharmacy Dept: Maintenance of an active pharmacy technician license is preferred. Helps to ensure, verify, and maintain required licenses and certificates for all pharmacy staff positions. Provides feedback and develops solutions for complex processes, projects, and goals. Maintains operational knowledge of the department and organization, including current policies, procedures, Board of Pharmacy laws, and other regulatory bodies rules and regulations. Attends meetings to review Hoag's internal processes. Participates with scheduling of staff as needed. Is able to assist with periodic application processes and inspection requirements for regulatory and accrediting agencies. Coordinates and produces reports as needed. Serves as additional administrative support to alternative campuses. Other ad hoc projects or duties as assigned. Job Knowledge, Skills, and Competencies Demonstrates ability to work with a diverse group of people in a manner that enables them to reach their full potential, in pursuit of organizational objectives. Maintains knowledge of technology, tools, equipment and other devices in work area. Demonstrates competence in technology skills required for the role, as well as ability to learn and master new skills. For clinical positions this includes equipment and devices pertinent to treatment, procedures and practice. Listens to and understands what others are saying. Establishes effective working relationships with others, contributing to a climate of mutual respect and cooperation. Uses language to the situation. Demonstrates sensitivity and tact, understanding own effect on the motivation, attitudes and actions of others. Makes favorable first impressions. Demonstrates full knowledge and understanding of concepts and procedures needed to be successful in the role, including knowledge of applicable department, organization and external rules and regulations impacting day to day processes. For clinical positions, this includes clinical procedures required by department and unit, as demonstrated by unit :based competency testing. Ability to speak and write effectively, demonstrates fundamental command of language, communicates well using all mediums. Position may require local travel between various Organization locations. Organization Behavioral Competencies Uses resources, equipment and finances appropriately. Demonstrates the functional and technical skills to do the job effectively. Willing and actively shares his/her knowledge with others. Accepts changes and adapts to new situations and responsibilities. Delivers superior customer service consistent with the Hoag Experience. Displays a professional image. Demonstrates tact, diplomacy and understanding when dealing with difficult situations. Listens and asks questions in order to understand pat
Posted:
April 9 on Tip Top Job
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More About this Listing: Administrative Assistant Sr : Pharmacy:Mgmt Staff
Administrative Assistant Sr : Pharmacy:Mgmt Staff is a Clerical Administrative Assistant, Administrative Specialist Job located in Newport Beach CA. Find other listings like Administrative Assistant Sr : Pharmacy:Mgmt Staff by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant Sr : Pharmacy:Mgmt Staff is a Clerical Administrative Assistant, Administrative Specialist Job located in Newport Beach CA. Find other listings like Administrative Assistant Sr : Pharmacy:Mgmt Staff by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.