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Hospitality Specialist - (Onsite)
Location:
Philadelphia, PA
Description:
US Job Description Firm Information Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East. Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com. Position Summary Responsible for the daily catering needs of the office. Place catering orders, set up and clean up of routine internal breakfast, luncheon meetings and special events. Maintain cleanliness, appearance and organization of conference rooms, cafes, galley areas and pantries. Serve as back-up to guest services specialist/receptionst. Essential Functions Order, coordinate, set-up beverages and catering for internal meetings, receptions and special events. Maintain the cleanliness, appearance and organization of conference rooms, cafes, galley areas and pantries. Monitor, maintain and stock coffee and tea stations. Load and run dishwashers as needed. Maintain inventory of catering and hospitaliity supplies, including, china, silverware, glassware, paper products, food and beverage supplies. Communicate with business manager or other appropriate personnel regarding items needed in a timely fashion. Monitor stock of linens and communicicate with business manager or other appropriate personnel when soiled linens are ready for pick-up. Inform the business manager or other appropriate personnel of issues with equipment, furniture, or walls that may need attention. Work with firm administrative departments, executive assistants and attorneys with special requests, as needed. Communicate with building management regarding office housekeeping such as trash removal or general cleaning services. Process or forward catering invoices along with appropriate billing information for reconciliation to the Business Center or other appropriate personnel in a timely fashion. Service as back-up to the guest services specialist with answering phones, greeting visitors, reserving conference rooms and guest offices. Cross-train with other departments (office services, records) as assigned by supervisor. Miscellaneous general duties as directed by the busines manager or his/her designee. Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time. Requirements Education: High School diploma or equivalent. Experience: 1-2 years experience in food service industry; general clerical experience Skills: 1-2 years experience in food service industry; general clerical experience Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, typewriter, calculator, fax machine, duplicating machine and so on Typical Physical Demands: Sitting, standing, bending, stooping, and reaching. Frequent lifting up to 30 pounds. Manual dexterity sufficient to operate standard office machines. Normal range of hearing and vision. Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels. Working Conditions: Works in typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule. Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan. Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all. Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process. Qualified candidates only. No search firms. PDN-9b7262db-249b-4661-9cde-ccab412bdfdc
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