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Administrative Assistant
Location:
Wellesley, MA
Description:
Our client, a higher education institute in Wellesley, MA, in seeking an Administrative Assistant to join their team on a temporary basis, with the potential to turn permanent. The schedule for this role is 8:30am-4:30pm and is compensating $28/hour. Qualified and interested candidates are encouraged to apply today. Job Responsibilities: Greets and receives visitors, answers and screens phone calls, refers individuals to appropriate staff and offices, and ensures accurate and timely assistance in all matters. Provides overall administrative support to the department including but not limited to: entering, formatting, and printing information; organizing work; relaying messages; maintaining files; monitoring equipment; billing; coordinating faxes; and assessing and ordering supplies. Manages the department email account, responding to all emails in an appropriate and timely manner. Writes and types correspondence, reports, and other materials for own or supervisor's signature. Proofreads and edits copy generated by supervisor and others. Oversees maintenance of electronic and paper filing systems and databases including retrieval of information, supervision of data entry, interfacing with IT for problem resolution, and revising existing or creating new processes for maximum efficiency. May also assist with updates to content. Manages supervisor's calendar as needed, ensuring content is accurate and up to date. Assists with travel arrangements for department staff, including preparing hotel reservations, scheduling flights, and transportation. May supervise the daily workload of other support staff. Responsible for monitoring and assisting with the budget preparation and record keeping. Responsible for planning and arranging logistics for meetings and special events. Assists with the management of all student employees including onboarding, scheduling, and overseeing work. May include interviewing, selecting, training, and evaluating student assistants. Assists with, and actively participates in, all staff and other team meetings and activities, including, but not limited to weekly meetings, professional development, staff recognition, and staff welcomes. Assumes additional responsibilities and special projects as required and as necessary. Job Qualifications: High School Diploma At least 2-4 years of similar experience. Ability to present a positive and professional demeanor at all times. Must have excellent typing, editing, and proofreading skills. Comfort using technology, including learning new and emerging technology. Working knowledge of printing/photocopying and Microsoft Office Suite. Ability to work and communicate with ethnically, culturally, and socially diverse students, staff, and faculty. Must have basic supervisory skills. Must have strong attention to detail, interpersonal, organization, multitasking, communication and customer service, critical thinking, and problem-solving skills. Must be able to maintain a high degree of confidentiality at all times. Ability to successfully perform multiple tasks and balance multiple priorities is essential; adaptable and flexible. Ability to envision and propose new methods to perform tasks that support ET&A; take thoughtful risks; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results. Ability to anticipate and embrace change; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)PDN-9b726265-f0c3-4052-b8e1-02bea3dbe9e1
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More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Monster located in Wellesley MA. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Monster located in Wellesley MA. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.