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Administrative Assistant PT
Location:
Oakland, CA
Description:
The Mental Health Association of Alameda County (MHAAC) is a well-established non-profit organization with long term staff that assists and advocates for people with mental illness and their family members through programs including the Family Education and Resource Center, the Family Partnership Program, and Patients' Rights Advocates. Together, these programs assist thousands of people with serious mental illness and their family members every year. We envision a world without stigma where people with mental health challenges and their family members are free to live their best lives. MHAAC's current budget is around $5 million.The Family Partnership Program (FPP) assists families who have a child or children living with behavioral and/or emotional challenges in several ways including providing peer support and helping families navigate services offered by Alameda County agencies, school systems, and other provider agencies. FPP works with a multidisciplinary team to help support families and caregivers of children and young adults. Family Partners help families with obtaining community services and support; they also participate in trainings and education on mental health and special education needs. FPP provides services within the Alameda County Behavioral Health (ABCH) system serving children and young adults. WE OFFER: Competitive salary Eligible for first pay increase after successful completion of 6-month introductory period Some positions eligible for 4.5% Bilingual Pay Differential for fluency in an Alameda County threshold language Employee Assistance Program (EAP) that includes free unlimited Tele-Doc and Psychotherapy services Generous time off benefits: 14 paid holidays, including the week between Christmas and New Years Day Vacation leave 2 weeks per year, increases to 4 weeks by year four of employment (prorated based on hours worked) Paid lunch break Mileage reimbursement for work related travel Paid volunteer time off Tuition reimbursement On the job training The Administrative Assistant reports to the Program Director and is responsible for providing general administrative support to the Family Partner team.The Administrative Assistant must be able to interact comfortably with people that have mental health challenges and with their families, be able to multi-task with interruptions, handle confidential information in compliance with MHAAC policy, county regulations and federal HIPAA standards, and be able to work courteously with people from diverse cultures. The successful candidate will be organized, detail oriented, adaptable to changing schedules and organizational needs, and be open to learning new skills.The Administrative Assistant will work to set-up and maintain general business files (correspondence, financial, organizational, etc.) as needed. The Assistant will also manage the inventory of office supplies, order new supplies as needed, and ensure that office equipment is in good working condition. ESSENTIAL JOB DUTIES Serves as primary program receptionist: answer calls, take messages, and provide general program information as needed Track team member assignments and review submittals for completion and accuracy Collect and submit monthly data reporting, reimbursements, statistics and staff timesheets using Excel spreadsheets Create and modify documents using Microsoft Office 365 (most frequently Outlook, Word and Excel) Set-up, coordinate, and support meetings Prepare and edit meeting minutes Prepare materials for community outreach events and trainings Provide technical support Family Partner team members and clients Develops and maintains systems for inventory of supplies needed for food pantry, lending library and special events MINIMUM QUALIFICATIONS Minimum 1 year working as an Administrative Assistant in an office setting Ability to organize and prioritize work projects and meet deadlines Proficiency with MS Office 365 software applications including: Email (Outlook), Documents (Word), Spreadsheets (Excel), Presentations (PowerPoint), and Collaborative Work (Teams) Solid written and verbal communication skills and excellent phone manners Attention to detail Must have a valid CA drivers license, daily access to a working motor vehicle, maintain legally required auto liability insurance, and have an acceptable motor vehicle report as determined by MHAAC's insurance broker Must be able to provide proof of full Covid-19 vaccination and proof of Omicron specific booster shot, if eligible Must successfully pass a fingerprint background check by CA DOJ and the FBI ADDITIONAL DESIRED QUALIFICATIONS Experience as a family caregiver in supporting a loved one with mental health challenges Bilingual English and Spanish speaking; or English and another Alameda County threshold language (e.g. Cantonese, Farsi, Mandarin, Tagalog, Vietnamese) Experience delivering services using virtual video-based platforms, such as Zoom HOURS OF WORK: Part-time (20 hours per week), Monday through Friday 10 am to 2 pm preferred, but flexible WORK LOCATION: Eastmont Town Center, 7200 Bancroft Ave., Oakland, CA 94605 COVID CONSIDERATIONS: All staff are required to show proof of full Covid-19 vaccination and booster shots. Air purifiers in the office. SALARY: $19.00 per hour (approx. $19,750 annually), plus 4.5% Bilingual Pay Differential for actual hours worked - if fluent in an Alameda County threshold languageThe Mental Health Association of Alameda County is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and/or physical), those who exercise the right to family care and medical leave, gender, gender identity/expression, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.We are also committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster and inclusive and accountable workplace where everyone has the opportunity to be successful. If you need a reasonable accommodation to apply for a position or participate in the interview process, then please connect with us and describe the specific accommodation request for your disability-related limitation. Job Type: Part-time Pay: $19.00 per hour Benefits: 401(k) Employee assistance program Paid time off Schedule: Day shift Monday to Friday COVID-19 considerations: All staff are required to show proof of full Covid-19 vaccination and booster shots. Air purifiers in the office. Education: High school or equivalent (Required) Experience: Administrative Assistant: 1 year (Required) Language: Spanish (Preferred) Work Location: One location Job Posted by ApplicantPro
Company:
Mental Health Assn Of Alameda County
Posted:
January 25 on ApplicantList
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More About this Listing: Administrative Assistant PT
Administrative Assistant PT is a Clerical Administrative Assistant, Administrative Specialist Job at Mental Health Assn of Alameda County located in Oakland CA. Find other listings like Administrative Assistant PT by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant PT is a Clerical Administrative Assistant, Administrative Specialist Job at Mental Health Assn of Alameda County located in Oakland CA. Find other listings like Administrative Assistant PT by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.