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Administrative Assistant
Location:
Monroe, LA
Description:
Job Summary Works with FRC Program Director to manage facility, purchases/travel, and parenting programs within the FRC facility. Coordinates community partners and state agencies to serve families in the program as part of monthly and weekly meetings. This position performs all duties as required for the smooth operation of an office and other duties including greeting visitors, answering the telephone, taking and distributing messages, picking up and distributing mail, typing, word processing, faxing, and other clerical duties. Essential Functions Greet and guide visitors in a professional and discreet manner. Operate telephone switchboard; work with staff to ensure coverage of telephones during office hours; take and deliver messages. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures). Work with administrative staff to implement "no wrong door" approach. Receive, sort and distribute daily mail/deliveries. Maintain office security by following safety procedures and controlling access via the reception desk (monitor sign in/check-in procedures). Order front office supplies and keep inventory of stock. Update calendars and schedule meetings. Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing. Provide administrative assistance to FRC program. Assist constituents and staff with use of TOTS (finger scans). Work with programs and community members to reserve training rooms and enter scheduling onto the online Coalition calendar as needed. Generate sign-in sheets/appropriate materials for each class/training. Create NPP workbook binders for all NPP parents and all class certificates. Work with Program Director and Clinical Director to purchase all supplies, food, equipment, and schedule travel for FRC staff within the constraints of the budget. Monitor security and maintain equipment for Family Resource Center as needed. Perform other duties as assigned. Minimum Qualifications/Requirements Minimum requirements are a high school diploma or GED with some relevant experience in secretarial functions. Two years' experience working directly with the public. Working knowledge of Microsoft Word and Excel. The position must have the ability to manage numerous tasks, possess good organizational skills, communicate effectively with co-workers and the public and work collaboratively in a team environment. Excellent leadership skills. Self-directed and multi-task oriented. Ability to work as a member of a team and to support the work of volunteer leaders. Excellent oral and written communication skills. Ability to organize and coordinate projects. Competencies Ability to effectively present information and respond to questions from coworkers, managers, clients, and the general public. Have knowledge of services and programs within Region 9 which includes Bienville, Caldwell, East Carroll, Franklin, Jackson, Lincoln, Madison, Morehouse, Ouachita, Richland, Tensas, Union and West Carroll parishes. Ability to define problems, collect data, establish facts, and draw valid conclusions. Proficient in Microsoft Outlook, Excel and Word.
Company:
Children's Coalition For Northeast Louisiana
Posted:
January 23 on ApplicantList
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More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Children's Coalition for Northeast Louisiana located in Monroe LA. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Children's Coalition for Northeast Louisiana located in Monroe LA. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.