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Events and Conferences Coordinator
Location:
Lewiston, ID
Description:
LC State invites applications for the position of Events and Conferences Coordinator.Salary and rank based on experience and qualifications: $48,000 - $50,000 Degree Required: Bachelor's degree from a regionally accredited college or university Required Qualifications: Excellent presentation, communication, and customer service skills essential; 3-5 years experience in event or conference management and marketing; Ability to work independently and cooperatively on multiple projects in a fast-paced environment; Experience with Microsoft Office (Word, Excel and PowerPoint) Experience with software technologies to manage activities/operations; Experience and willingness to work as a team leader and supervisor; Strong ability to multi-task and balance a diverse workload; Ability to organize resources, establish priorities, and meet deadlines; Ability to manage financial transactions, contractual documents, and monitor budgets; Able to work evenings and weekends as needed for events; Holds valid driver's license and be willing to travel in-state and out-of-state; and Ability to move and/or lift up to 50 pounds Preferred Qualifications: Master's Degree from a regionally accredited college or university in a related field; Significant experience working in event services field; Strong understanding of higher education, operations, support services, marketing, promotions, event planning, and organizational processes; Strong event planning and customer service skills; Demonstrated knowledge of financial processes, budgets, and CRM systems; Strong understanding of marketing and event/program promotion; Demonstrated ability to train, supervise, and evaluate staff; Demonstrated ability to develop, implement, and enforce policies and procedures; and Demonstrated knowledge of risk management practices and implementation. Responsibilities: Manage Events & Conferences operations and facilities; Supervise Events & Conferences Program Assistant and set-up crew; Develop and execute a business/marketing plan to increase outside client utilization of conference center facilities; Assess and schedule Williams Conference Center (WCC) maintenance and repairs; Oversee budgets and prepare financial statements for supervisor review; Provide quality customer service experiences for internal and external clients using the college's facilities for events and conferences; Oversee the reservation system (25Live) and coordinate the use of college facilities/resources for meetings and special events; Audit campus spaces to update conference reservation system and propose upgrades or other modifications; Conduct the annual administrative review of reservable spaces and proposed fee changes; Guide the development of documentation and processes needed for facility use, compliance (regulatory/contractual/risk management), billing, collections, and allocations to campus services providers; Promote/market (in-person, ad materials, social media, conferences) LC State Events and Conferences services to on- and off-campus entities; Make recommendations on processes/efficiencies and assist with policy development; Mentor/coach employees to impart the highest level of service standards and procedures; Support institutional recruitment and retention activities/initiatives; and Complete other duties as assigned by supervisor. Application Procedure: Please upload all of the following documents, or your application may not be considered for review. Cover Letter/Letter of Interest Resume/Curriculum Vitae Contact Information or Letters for three (3) Professional References Unofficial Transcripts Due at the Time of Interview (Official Transcripts requested upon hire) This position is open until filled; however, applications received on or before April 28, 2023, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified. This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer. Job Posted by ApplicantPro
Company:
Lewis-Clark State College
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Events and Conferences Coordinator
Events and Conferences Coordinator is a Jobs Events and Conferences Job at Lewis-Clark State College located in Lewiston ID. Find other listings like Events and Conferences Coordinator by searching Oodle for Jobs Events and Conferences Jobs.
Events and Conferences Coordinator is a Jobs Events and Conferences Job at Lewis-Clark State College located in Lewiston ID. Find other listings like Events and Conferences Coordinator by searching Oodle for Jobs Events and Conferences Jobs.