Executive - Admin Specialist | Executive in Executive Job at Crystal Stairs in Los Angeles CA | 7116747104

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Executive - Admin Specialist

Location:

Los Angeles, CA

Description:

Crystal Stairs, Inc. Improving the Lives of Families through Child Care Services, Research, and Advocacy Crystal Stairs is committed to building and sustaining a diverse, fully vaccinated workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations. This is 100% onsite, no remote work. Must be fully vaccinated and remain fully vaccinated against COVID-19 Executive - Admin Specialist What We're Looking For: Crystal Stairs, Inc. seeks an Administrative Specialist who oversees and performs all administrative functions for the Chief Operating Officer. Composes correspondence, announcements, and memoranda, and creates and maintains confidential corporate and general files, and time keeping records. RESPONSIBILITIES: Assist in the management of the Chief Operating Officer's office, including answering phone calls, file maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing/receiving messages and correspondence, and expediting mail handling. Maintain the Chief Operating Officer's daily work schedule, and acquire documents and information as needed by the COO. Update and manage the COO's appointment calendar and Departmental task list. Maintain filing system and further develop to make more efficient. Coordinate and assist with the completion of special projects, including research, documentation, spreadsheet development and presentation design. Assist with meeting preparation and implementation, including drafting, copying and distributing meeting agendas, presentation materials, correspondence and minutes. Assist with making course, event and travel arrangements. Maintain tickler files for corporate time tables, and provide back-up for the executive suite and for outgoing mail processing as needed Other duties as assigned EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS: A minimum of 4 years demonstrated experience providing administrative support to executive management staff or office management experience. Two years of college; Bachelor's degree preferred. Relevant work experience may be substituted for college level education. Proficient in intranet website maintenance and Microsoft Office programs, including Word, Excel, Outlook, PowerPoint and other data entry programs. Ability to use a Dictaphone; typing speed of 45+ wpm with 85% accuracy rate. Strong meeting and travel coordination expertise. Must have exceptional customer service skills, with the ability to perform using tact and diplomacy with all levels of the organization. Requires excellent verbal and written communication skills. Proficiency in managing telephone calls, including the ability to take and direct messages to appropriate staff for action. Highly skillful in investigating and analyzing problems and seeking clarification. Must be flexible and able to manage multiple tasks and handle changing priorities and deadlines. Strong organizational and administrative skills. Requires considerable accuracy and attention to detail and ability to produce under tight deadlines. Ability to learn specialized job related vocabulary and acronyms. Ability to independently handle routine inquiries on behalf of COO. Total Package of Benefits Medical/ Dental/ Vision (95% covered by Crystal Stairs) 401k Matching Options Flex Spending Pre-paid Legal Services Sick and Vacation Time Paid Holidays and Winter Break Opportunity for Growth and Development Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM Crystal Stairs, Inc. is committed to building and sustaining a fully vaccinated, diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status. Additional Requirements: Must be fully vaccinated and remain fully vaccinated against COVID-19. Per the CDC, fully vaccinated means at least 2 weeks after (1) a second dose in a 2-dose series, or (2) a single-dose vaccine, and this status and definition applies to COVID-19 vaccines currently authorized for emergency use or approved by the U.S. Food and Drug Administration. For more information about Crystal Stairs, please visit our website at: www.crystalstairs.org Job Posted by ApplicantPro

Company:

Crystal Stairs

Posted:

December 26 2023 on ApplicantPro

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