Procurement Specialist

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Procurement Specialist

Location:

Washington, DC

Description:

Who We Are: ICMA is at the core of creating better communities. Serving more than 13,000 members globally, we are the world's leading association of professional city and county managers and other employees who serve local governments. At ICMA, we take the concept of local government leadership and management further into the future. Through our mission and passion to advance professional local government, we help communities deliver innovative services, empower resident engagement, enable economic development, strengthen leadership, uphold ethics, and provide forward-thinking management. We ensure a diverse and inclusive workplace by welcoming people of different backgrounds, experiences, abilities, and perspectives and by learning from each other, individually and collectively. A Great Opportunity : If you are a Procurement Professional who strives for excellence, m odels service leadership, and are excited about serving as a corporate culture ambassador and ensures full compliance with procurement policies, procedures, and practices for domestic and international programs, we have an amazing opportunity waiting for you! The Procurement Specialist provides support to all ICMA business teams in their procurement efforts to ensure that all procurement conducted on behalf of ICMA complies with the Procurement Policy and Procedures. Continuously works to improve ICMA's procurement policy and procedures based on best practice. In collaboration with other GCA staff, develops and maintains procurement agreement templates. Troubleshoots any procurement-related issues. The Procurement Specialist reports to the Senior Manager, Contracts and Compliance. What You'll Do : Provide training to staff on ICMA's procurement policies, procedures, and practices. Serve as ICMA's contractual point of contact on all procurements. Support ICMA staff throughout the procurement process. Upon receipt of a procurement request, include a detailed scope of work and team leader's or budget manager's approval, provide guidance to ICMA's requestor on the next steps of the procurement process. For all procurements requiring competition (above small purchase threshold), lead the development of the procurement strategy (how the good or the service will be procured), determine methodology for source selection (trade-off or lowest price/technically acceptable, and establish the selection criteria). In collaboration with the requestor, draft, finalize, and post solicitations (RFP or RFQ), collect responses, and determine their completeness. If a formal solicitation (RFP or RFQ) is used, posts solicitations on the procurement page of ICMA's website and other relevant websites and distribute solicitation documents to potential vendors by email (requestors are to assist in identifying potential vendors). Ensure that an adequate number of suitable vendors are invited to compete. Conduct pre-bid conferences if required. If required by the policy, in coordination with the requestor, form the evaluation committee and coordinate bid evaluation meetings. Prepare and distribute evaluation matrix, collect completed matrices, and summarize individual results in a master evaluation matrix. Provide oversight of the committee's activities and document/summarize those in the selection memo. Document the selection in the selection memo including price or cost analysis. Ensure that selection follows the appropriate process. In the event of a sole source procurement, ensure that it is for adequate reasons and documents them in the selection memo. Conduct required vetting of selected vendors. Determine and draft an appropriate contractual instrument and ensure its timely execution. If using the vendor's agreement template, review and negotiate with the vendor to achieve the most favorable terms. Lead procurement efforts for organization-wide general services (printing, supplies, etc.), working with teams as appropriate. Enter executed contracts and modifications into Costpoint PO module. Maintain audit-ready procurement files in FCA file directory. What You Need To Be Successful In This Role: Bachelor's degree in Business Administration, Public Administration, Finance/Accounting, or related discipline Two (2) to four (4) years of procurement experience Knowledge, Skills, and Abilities (KSAs) : Understanding of an effective procurement process, its goals, and objectives Understanding of procurement regulations contained in 2.CFR.200 and FAR is a plus Excellent written and verbal communication skills Ability to prioritize work, meet deadlines, and manage multiple projects simultaneously Outstanding customer service skills Physical Requirements/Work Environment : The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a virtual office environment free from hazards or unpleasant environmental conditions. What We Can Offer You: Remote work environment A collegial working environment where teamwork and individual contributions are valued A competitive salary A comprehensive benefits package that includes employer sponsored health, dental, life, disability, and employee assistance benefits Paid time off to include vacation, sick leave, holidays, and floating days Generous retirement plan Opportunities for ongoing professional development This position is based out of ICMA's headquarters, located in Washington, D.C. Currently, all ICMA staff are working remotely. The selected individual must be able to work the core business hours from 8:30 am to 5:00 pm EST. Our office will remain operational and accessible for staff to use on a voluntary basis, subject to local COVID-19 guidelines. The selected candidate m ust be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future. As a federal government contractor subject to Executive Order 14042, ICMA requires its Colleagues to be fully vaccinated against COVID-19, unless they are approved for a reasonable accommodation based on a disability (including a medical condition) or sincerely held religious belief that prevents them from being vaccinated. Colleagues must provide proof of full vaccination prior to their start date or obtain a legally required accommodation from the vaccination requirement. EEO Statement: At ICMA, we strive to promote and sustain a culture of diversity, inclusion and belonging every day. ICMA is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, religion, sex/gender, sexual orientation, gender identity or expression, age, disability, protected veteran status, or on any other basis or characteristic prohibited by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for ICMA job opportunities.

Company:

International City County Management

Posted:

December 26 2023 on ApplicantPro

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Procurement Specialist | Procurement Specialist in Production Job at International City County Man1

Procurement Specialist

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