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Purchasing Manager
Location:
Portland, OR
Description:
At WHA, we're a team, passionate about humanizing healthcare. We're inspired by the diverse stories, strength and resilience of our patients and the unique choices they make in pursuing health for themselves and their families. We envision a world where every person has the opportunity to achieve their optimal health and we're here to support that journey with personalized, culturally competent care and knowledge. The Purchasing Manager is responsible for purchasing, capital equipment, inventory systems, and logistics throughout WHA, including optimizing costs, efficiency, and stakeholder satisfaction. Coordinates purchasing-related elements of projects with other departments as needed. The Purchasing Manager also manages vendor contracts for the organization. DUTIES: Negotiates purchasing contracts and monitors vendor quality and pricing Prepares bid invitations and conducts bid openings; examines bids for compliance with procurement requirements. Partners with project managers and clinical locations to determine sources of supplies by receiving and analyzing quotations and proposed bids. Participates in product evaluation task forces throughout the organization. Partners with task force to try out and assess products to determine which products to purchase. Collaborates with organizational leaders to standardize supplies and processes throughout the organization where appropriate. Works with site leaders at each location to manage facilities issues, including but not limited to tenant improvements, repairs and maintenance, and vendor contracts. Manages courier services for optimal logistics for the organization Manages facilities needs for the Administrative office. Engages in operationalization of strategic initiatives where capital equipment or supplies need sourcing, logistics are implemented, or other related facilities issues require oversight. Monitors product usage and ensures that WHA is not overutilizing products. Makes recommendations to reduce expenses or modify purchases based on cost analysis, while also maintaining or improving quality. Troubleshoots logistics issues as it pertains to providing supplies to various sites, including optimization of courier services. Oversees periodic supply inventories at each clinical location. Partners with clinical staff to set up and maintain a managed inventory using par levels at each clinical location. Manages performance, training, development and scheduling of purchasing staff. Approves employee schedules, absences, overtime and vacation. Works with CFO in the hiring and termination process. Writes and conducts purchasing staff performance evaluations. Documents performance and attendance Supervises purchasing employees who are responsible for ordering supplies and entering information into WHA's purchase ordering system and spreadsheets. Oversees purchasing assignments involving activities such as preparing orders, analyzing quotations, expediting deliveries and purchasing items where open bid contracts have been established. Works with the Accounting department to ensure accuracy of invoices and payments to Ensures purchasing staff partner with clinical staff to resolve various issues such as pricing revisions, order cancellations, discontinued items, invoicing issues, stock-out issues, substitutions and revised delivery dates following established company guidelines. Assists clinical and administrative staff to coordinate deliveries or transfer of supplies, furniture or other inventory as needed. Oversees medical and drug supply inventory. Ensures systems are in place to track usage, on-hand inventory and re-order points. Establishes and maintains purchasing procedures with appropriate internal controls. May provide training on purchasing procedures and ensures procedures are being followed. Engages in continuous improvement of the purchasing process. Reports to stakeholders regarding vendor quality. Performs research and presents recommendations on alternative vendors or products as needed. Communicates with purchasing organizations and other local, regional, or national medical groups to maintain cutting edge best practices and purchasing opportunities. Participates on WHA's Safety Committee. Takes responsibility for and demonstrates safe work practices. Maintains regular and predictable attendance. Maintains WHA confidentiality standards. Attends WHA and office meetings. Models The Values Statement and The Patient Experience of WHA QUALIFICATIONS: Bachelor's degree in Business Administration or a related field preferred, or equivalent combination of classroom training and/or work experience. Five years of inventory/supply chain experience required. Experience working with purchase ordering software required. Knowledgeable in Microsoft Office products (Word, Outlook, Excel). Ability to perform basic mathematical calculations. Demonstrated ability to work in a busy, fast-paced environment. Demonstrated ability to effectively and professionally negotiate with vendors. Proven effective verbal, listening and written communication skills. Must be able to successfully complete a background check. Valid driver's license and the ability to travel between multiple clinic locations. Ability to demonstrate the Values Statement and The Patient Experience of WHA. Ability to perform the essential functions of the job. Women's Healthcare Associates, LLC is an equal opportunity employer. Oregon employers are required by a number of state and federal agencies to display a variety of workplace notices and posters, including: Federal Family and Medical Leave Act https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf Oregon Family Leave Act www.oregon.gov/boli/TA/docs/oflaposter2016e
Company:
Women's Healthcare Associates
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Purchasing Manager
Purchasing Manager is a Production Purchasing Manager Job at Women's Healthcare Associates located in Portland OR. Find other listings like Purchasing Manager by searching Oodle for Production Purchasing Manager Jobs.
Purchasing Manager is a Production Purchasing Manager Job at Women's Healthcare Associates located in Portland OR. Find other listings like Purchasing Manager by searching Oodle for Production Purchasing Manager Jobs.