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Administrative Assistant - SHINE Program
Location:
Lawrence, MA
Description:
AgeSpan Formerly Elder Services of the Merrimack Valley/North Shore About Us: Since 1974 our agency has strived towards supporting an individual's desire to make their own decisions, secure their independence and remain living independently in the community. We are proud of our employees who make this possible every day. Our agency is a thought-leader, a nationally known generator of new ideas, because it welcomes creativity, your ideas. It is an outstanding place to work stimulating, friendly, collaborative. We offer competitive salaries, generous vacation time, and an excellent work/life balance. We value diversity and encourage career growth. If you have a passion for improving the lives of the elderly community and enjoy working in a diverse team driven by its mission, you've found the right place! At AgeSpan, you'll find a work environment that combines: A refreshing culture that is supportive, collaborative, and encouraging of diverse perspectives and backgrounds. A focus on innovation with a team recognized for developing and implementing innovative programs and novel solutions. Encouragement of your development through opportunities to get involved, use your voice, and gain new knowledge and skills. A satisfying balance between your work and personal life, including a flexible workplace, generous paid time off, and wellness programs. Depending on your role and your hours, we offer: Flexible schedule and hybrid work opportunities Competitive salaries Healthcare (medical, dental) 403b Retirement Plan with agency match 20 Vacation Days, 12 Sick Days, and 12 Paid Holidays Social Work Licensing Program License Renewal Paid by agency for RN's and Social Workers And MORE! Position Responsibilities: The SHINE Program Assistant plays a pivotal role in supporting all administrative functions for the SHINE Program. Responsibilities include answering calls, daily download of voicemail messages, data collection, entry and management, report management, maintaining accurate records and files, assembling information packets, and assisting with preparations for SHINE counselor meetings and trainings. Essential Functions: (Core duties or tasks that are fundamental and not marginal to the performance of the job) Assist the Regional SHINE Program Director with daily administrative tasks, i.e., manage daily voice mail downloads, data collection and management, data entry and preparation for reports, filing, meeting preparation, and other tasks as needed. Participate in scheduled meetings, including regular team meetings, counselor meetings and trainings, event planning sessions, Community Programs Department meetings, and all-staff meetings. Disseminate meeting agenda, materials, and record notes. Prepare for counselor training sessions, including coordinating email invites and RSVPs, help prepare meeting materials, setting up space and clean-up for in-person meetings. Assist with virtual meetings, such as invites, attendance, monitor chat and other duties as needed Other duties as assigned. Qualifications: Associate Degree preferred with a minimum of three years of administrative experience. Superior computer skills including experience with Microsoft Outlook, Word, Excel, and PowerPoint. Strong administrative, organizational, and problem-solving abilities. Strong time-management skills. Excellent verbal and written communication skills. Must be flexible, able to identify and manage priorities and adhere to deadlines. Friendly and outgoing nature, able to thrive in an active, creative, demanding environment with a sense of humor. Driver's license and personal, reliable transportation required. Ability to lift 30 lbs. Bilingual in Spanish a plus. Hours per week: 22.5 AA/EOE AgeSpan is strongly committed to fostering a professional environment that recognizes, respects, and encourages the unique contributions of a broad spectrum of qualified employees. It is important that our employees reflect the diverse communities we serve. We maintain a work atmosphere that allows people of varied backgrounds to grow professionally and contribute to our mission by promoting diversity, equity, inclusion, and work-life balance. Job Posted by ApplicantPro
Company:
Agespan
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administrative Assistant - SHINE Program
Administrative Assistant - SHINE Program is a Clerical Administrative Assistant, Administrative Specialist Job at Agespan located in Lawrence MA. Find other listings like Administrative Assistant - SHINE Program by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant - SHINE Program is a Clerical Administrative Assistant, Administrative Specialist Job at Agespan located in Lawrence MA. Find other listings like Administrative Assistant - SHINE Program by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.