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Smart Start - Staff Accountant
Location:
Charlotte, NC
Description:
Staff Accountant Full Time - Non-Exempt Salary - $60,000 - $65,000 General In formation / Organization Overview Smart Start of Mecklenburg County (Smart Start or SSMC) is a Charlotte-based non-profit that funds local programs for children ages birth to five and their families. The organization is a catalyst for improving the lives of the 85,000+ young children in our community, with a focus on health, family, early education, and literacy. We mobilize resources and forge partnerships to support evidence-based policies, practices, and programs to ensure all children enter kindergarten healthy and ready to succeed. Smart Start has a budget of over $30 million comprised of funding from the state of North Carolina, Mecklenburg County, and private donations and grants. SSMC funds approximately 25 programs annually serving over 25,000 young children and their families and administers Mecklenburg County's MECK Pre-K program, which provides free Pre-K to children in the community. SSMC also operates programs and campaigns internally, including Dolly Parton's Imagination Library, Guiding Parents to Services, Ready4K and The Basics Mecklenburg. The organization is also the leader in research, data, convening and collaborating on issues related to children 0-5 in the Greater Charlotte area. Position Summary The Accounts Payable Specialist will manage the accounts payable process including disbursements for multiple contracts and grants, and ensure efficient and timely processing of all transactions with our vendors, including reconciling and assigning payments to proper funds. This position will also assist with annual audit preparation. Reports directly to the Finance Director. Essential Duties and Responsibilities Accounts Payable Process invoices, expense reports, check requests, FSRs etc., in a timely manner and with correct "string codes" (restricted unrestricted, funding streams, activity, general ledger) conforming to SSMC standard procedures to ensure proper entry into the financial system. Review all payables for accuracy and processing with matching purchase orders and all supporting documentation Perform all coding tasks, including purchase order generation according to company purchasing policies Analyze discrepancies with invoices and research information to discover the source of the problem, making sure all disbursements are correct and suggesting procedure changes Manage all vendor correspondence via phone or email Investigate and resolve problems associated with processing of invoices and purchase orders Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards Maintain all accounts payable related documents and files Pay vendors on time and ensure the availability of sufficient funds Ensure cash availability prior to ACH and/or accounts payable check processing Complete month end close process including journal entries, quarterly expense allocations, and ensure accuracy of both fund and general ledger monthly financials Devise ways to save money through monitoring opportunities for discounts or changing vendors Request void and stop payment checks as needed Serve as backup to Senior Staff Accountant and Staff Accountant Performs other duties as required to support the Finance Department Monthly Close Create quarterly expense allocations journal entries, and other journal entries as needed Conduct monthly review of the general ledger (GL) and normal trial balance (NTB Audit/Compliance/Reporting Manage State funded fixed assets Prepare SSMS sales tax claim for refunds Prepare SSMC IRS Forms 1099 and 1096 Maintain SSMC monthly administrative expenses Annually review accounting and contracting policies & procedures and advise of revisions as needed Assist in preparation of audit requested items, annual audit package, year-end close process Education and Experience Required for Position The Covid-19 vaccination is required as a condition of employment Bachelor's Degree in Accounting, Finance or related discipline preferred but not required 5 years' experience in accounts payable (non-profit experience preferred) SAGE MIP fund balance accounting software preferred Demonstrated high level knowledge of Microsoft Office, including Excel, Word, Outlook and PowerPoint and a willingness and aptitude to learn other technology Solid mathematical skills, especially the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to consistently meet all deadlines Knowledge of all aspects of the accounting cycle, including A/P, reconciliations, financial statements Excellent judgment, communication (verbal and written) and listening skills Conscientious, organized and very detail- oriented Ability to work collaboratively and independently while managing multiple tasks and projects as well as to assess and change priorities based upon evolving agency needs Knowledge of generally accepting accounting principles and budgeting practices Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Position Type/Expected Hours of Work This is a full-time exempt position, with a high degree of flexibility, including remote work opportunities. Occasional evening and weekend work may be required as job duties demand. Location & Travel This position is based in Charlotte, NC with a minor amount of travel. Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected. No calls, emails, or visits please . For immediate consideration, please formally apply online and provide a resume and cover letter. The above statements are intended to describe the general nature and level of work being performed by people assigned this job classification. They are not to be constructed as an all-inclusive list of all duties, skills, and responsibilities of people so assigned. Smart Start will engage in an interactive process with employees requesting medical or religious accommodations. The Agency's policy is to provide equal opportunity in all terms, conditions, and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, age, marital status, disability or veteran status.
Company:
Children Family Services Center
Posted:
December 26 2023 on ApplicantPool
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More About this Listing: Smart Start - Staff Accountant
Smart Start - Staff Accountant is a Accounting & Finance Staff Accountant Job at Children Family Services Center located in Charlotte NC. Find other listings like Smart Start - Staff Accountant by searching Oodle for Accounting & Finance Staff Accountant Jobs.
Smart Start - Staff Accountant is a Accounting & Finance Staff Accountant Job at Children Family Services Center located in Charlotte NC. Find other listings like Smart Start - Staff Accountant by searching Oodle for Accounting & Finance Staff Accountant Jobs.