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Regional Administrative Assistant
Location:
Grand Rapids, MI
Description:
The Christman Company is looking for a professional, friendly, organized, and independent individual to support our growing Grand Rapids office as a Regional Administrative Assistant . Primary responsibilities of this role is to provide administrative support for our regional leadership team and office. This position performs a variety of duties such as typing, filing, coordinating and scheduling meetings and conferences, maintains office supplies, processes mail, provide assistance on special projects, answers non-routine correspondence, and prioritizes and organizes workloads. In addition, this role interacts with a diverse group of important external callers, clients and visitors, as well as, internal contacts at all levels of the organization and must maintain confidentiality. Aptitude for providing administrative support in a deadline-driven environment and wholehearted commitment to building strong partnerships to support project and strategic goals is critical for success. In addition to a rewarding career with Christman, we are an ESOP owned company, offering competitive pay, a generous benefits program, and promotes training and professional development. Essential Job Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Produce Regional Office Documents Create, edit, format, and update project documents from project team member drafts and input. Copy, collate, and bind project documents and reports following Christman templates and standards. Arrange for outside reproduction services when necessary. Craft business letters for review and approval by project team members. Proofread final products to verify professional impact including correct spelling, punctuation, and grammar. Maintain and update all vehicle registration, titles, and insurance. 2. Manage Regional Office Communication Receive, review, and forward vendor invoices and payments. Assist team members with specific needs as required on a project-by-project basis. Arrange all office events/parties throughout the year. 3. Manage Postal Deliveries Receive, screen, and distribute incoming correspondence. Coordinate mail exchange with local Christman regional and/or project office. Prepare and send outgoing mail and parcels. 4. Greet Callers and Visitors Answer telephone calls and assist callers or route to appropriate team members. Greet visitors and provide assistance or direct to appropriate team members. Be a friendly face and voice to portray the image in which the company takes pride. 5. Coordinate Conferences and Technology Schedule meetings and conference calls. Schedule conference rooms for meetings. Arrange/set up needed technology meetings. Order lunch as necessary. 6. Manage Administrative Inventory Maintains administrative and general office supplies and equipment for regional office. Ensures office is stocked with safety supplies. Responsible for petty cash handling and balancing. 7. Other Duties Coordinate regional onboarding activities for new hires. Coordinate travel and hotel accommodations for leadership team. Administer employee badging for federal projects. Register and keep calendar for leadership team for regional and local events. Organize and send safety equipment to project sites. May submit payroll information for regional employees. Update and maintain job lists. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Work Environment The job will be conducted in a temperature controlled professional office environment, with moderate noise. The role will routinely use standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. Physical Demands While performing the duties of this job the employee is regularly required to talk, listen sit, walk, reach, kneel, stoop, crouch, use hands and fingers to handle or feel and to operate a computer and telephone keyboard, and maintain visual acuity. The employee may occasionally be required to lift and or carry lightweight (under 20 pounds). Expected Hours of Work Full time position. Occasional extended hours and weekends may apply. Travel Minimal travel required, travel to other areas may be required. Majority of travel done during work hours. Required Education and Experience Associate's Degree in Business Administration or related field. Minimum of two (2) years of general administrative/office experience. -or- Equivalent combination of the above education, training, and experience. Preferred Education and Experience Previous construction administration experience. Additional Eligibility Qualifications Strong verbal and written communication skills. Proficient in Microsoft Word, Excel, Power Point, and Outlook. Detail orientated, strong organizational skills and the ability to maintain confidentiality. Strong interpersonal skills with an ability to maintain a high level of customer service. Must work creatively, independently, and collaboratively as a team member and be able to multi-task and prioritize projects. Excellent customer relation skills with the ability to communicate effectively with internal and external customers in a professional manner. The Christman family of companies is an equal opportunity employer and values diversity. Equal Opportunity Employer: disability/veteran Job Posted by ApplicantPro
Company:
The Christman Company
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Regional Administrative Assistant
Regional Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at The Christman Company located in Grand Rapids MI. Find other listings like Regional Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Regional Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at The Christman Company located in Grand Rapids MI. Find other listings like Regional Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.