This listing was posted on ApplicantPro.
Executive Assistant
Location:
Honolulu, HI
Description:
Primary Purpose: The Executive Assistant provides administrative support and assistance to the CEO/Executive Director. The position also assists other members of the Executive team as needed. The executive assistant is expected to operate as a business partner on important matters with little oversight. Essential Duties: Provide administrative support to the Executive Director/CEO and other members of the Executive Team as needed. Executive assistant exercises judgement and discretion over matters of significance Schedule internal and external meetings, luncheons, conference calls, and presentations. Handle all details of planning meetings including coordinating IT equipment, reserving meeting rooms, catering, etc. Manage Outlook calendars and schedules for the Executive Director/CEO and conference rooms Draft, type, and edit correspondence, reports, memos, and other forms of internal and external records and communications, while maintaining a high level of confidentiality Research, write and coordinate the grant submission process. Compile data for various reports/projects as needed. Prepare reports, memos, letters, presentations and other documents, using a variety of tools including word processing, spreadsheet, database, and/or presentation software. Conserve executive's time by: o Reading, researching, and routing correspondence o Drafting letters and documents o Collecting and analyzing information o Initiating telecommunications Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics Secure information by completing data base backups as needed Maintain executive's appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel Represent the executive(s) by attending meetings in the executive's absence and speaking for the executive(s) when needed Welcome guests, vendors, applicants and other visitors by greeting them and addressing inquiries Protect operations by keeping information confidential. Develop and maintain an efficient user-friendly filing system Provide historical reference by developing and utilizing filing and retrieval systems; Record meeting minutes and file accordingly Coordinate activities for All-Staff meetings, Provider meetings and other training sessions. Work effectively as an individual contributor and as a member of a team on select and ongoing projects. Open, sort, and distribute incoming mail and other correspondence Sort, stamp and otherwise process outgoing mail and other correspondence Maintain an organized and efficient work space Regular and reliable on-site attendance is required. Other Duties: Perform other related duties as assigned Observe safety and security procedures; determine appropriate actions beyond guidelines; report potentially unsafe conditions; use equipment and materials properly. Minimum Qualification Requirements: Education: Bachelor's degree from an accredited college or university required. Experience: Minimum 5 years of experience supporting an Executive team required. Demonstrated ability to deliver desired results. Skills/Knowledge: Exceptional interpersonal skills; professional demeanor and attitude Strong organizational skills High level of attention to detail Excellent verbal and written communication skills Ability to prioritize key business objectives and respond quickly to changing priorities Ability to work independently with minimal instruction and oversight Able to multitask and work in a fast-paced environment Proficient in Excel, Word and Outlook Kalihi-Palama Health Center is an equal opportunity employer that is committed to diversity, and values the ways in which we are different. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law. Job Posted by ApplicantPro
Company:
Kalihi Palama Health Center
Posted:
December 26 2023 on ApplicantPro
Visit Our Partner Website
This listing was posted on another website. Click here to open: Go to ApplicantPro
Important Safety Tips
- Always meet the employer in person.
- Avoid sharing sensitive personal and financial information.
- Avoid employment offers that require a deposit or investment.
To learn more, visit the Safety Center or click here to report this listing.
More About this Listing: Executive Assistant
Executive Assistant is a Clerical Executive Assistant Job at Kalihi Palama Health Center located in Honolulu HI. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant is a Clerical Executive Assistant Job at Kalihi Palama Health Center located in Honolulu HI. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.