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Administrative Assistant - Fund Development
Location:
Irvine, CA
Description:
The Administrative Assistant - Fund Development is responsible for providing administrative and event support for the Fund Development Department. Prepares a variety of recognition, correspondence and materials for donors, Girl Scout adult members, and the community. Handles confidential and sensitive information and interacts with a diverse group of important external callers and visitors and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize tasks. Partners with Fund Development Department to improve office and donor management practices and procedures. Essential Responsibilities/Activities: Support Chief Development Officer (CDO) with meeting prep for donors, staff, and team meetings - including calendar invites and responses, acquisition of food/supplies, materials, room reservations, meeting notes and action items, gifts and/or recognition, and follow up items as needed. Support Fund Development team with expense and mileage reimbursement, invoice submittal for payment through Concur, monthly credit card balance with department and accounting. Support Fund Development team in creating and preparing packages for donor appreciation, stewardship, events, and cultivation. Back-up Database Specialist to ensure accuracy and timeliness of processing and recognizing donations. Provides administrative support to department colleagues by scheduling and coordinating meetings, taking and distributing meeting minutes. Responsible for filing, record keeping, coordination of meetings, and obtaining supplies and equipment as needed. Works with the Development team to plan and implement donor cultivation, fundraising, and recognition events, including event logistics and attendee follow up. Assists with promotional cookie allocation. Processes and submits expense and mileage reports. Maintains Standard Operating Procedures (SOPs) for the department. Additional responsibilities and special projects as assigned. Qualifications 1-2+ years of administrative experience is required, preferably within a nonprofit environment. 2+ years of experience with donor or customer database systems, including data entry and reporting is preferred. Experience using Raisers' Edge is a plus. Excellent computer skills, including strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Strong administrative and organizational skills. Requires continual diligence in data entry, typing, preparing correspondence, proofreading, reporting, and reconciling. Must have good interpersonal and communications skills to handle sensitive and confidential situations. Excellent customer service skills with ability to interact with tact and diplomacy. Excellent time management skills with ability to balance multiple priorities and responsiveness to changing business demands. Willingness to accept the beliefs and principles of the Girl Scout Movement. Licensed and insured California driver; must pass background screening including driving. Willingness to accept the beliefs and principles of the Girl Scout Movement and acceptance of the relevant and compelling benefits of Girl Scouting. Bilingual ability is a plus. GSOC is proud to be an equal opportunity employer. GSOC is committed to a process of diversity, equity and inclusion.
Company:
Girl Scouts Of Orange County
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administrative Assistant - Fund Development
Administrative Assistant - Fund Development is a Clerical Administrative Assistant, Administrative Specialist Job at Girl Scouts of Orange County located in Irvine CA. Find other listings like Administrative Assistant - Fund Development by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant - Fund Development is a Clerical Administrative Assistant, Administrative Specialist Job at Girl Scouts of Orange County located in Irvine CA. Find other listings like Administrative Assistant - Fund Development by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.