Coordinator (Keep Odessa Beautiful)

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Coordinator (Keep Odessa Beautiful)

Location:

Odessa, TX

Description:

Department: Keep Odessa Beautiful Reports to: Executive Director of KOB Summary: Under basic supervision; coordinates, plans, develops, and implements weekly, monthly, annual, and special programs, events, and activities for Keep Odessa Beautiful. Promotes and evaluates KOB programs and events and assures that appropriate programs and activities can be provided for the community. Essential Functions : -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following : Continual positive representation of Keep Odessa Beautiful, including working with staff, volunteers, and vendors. Coordinates, plans, develops, and implements Keep Odessa Beautiful activities, outdoor and indoor programs, and community events, including school and community visits and after-hours projects. Adhere to all city, county, state laws and regulations as well as City of Odessa and Keep Odessa Beautiful policies and procedures. Volunteers for all events and takes part in outside networking opportunities. Processes basic accounting and bookkeeping transactions compliance with City rules, regulations, and procedures; maintains accounting records and reconciles transactions and accounting records within the scope of authority and training; duties may vary according to job assignment. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned department. Creates and distributes newsletters, flyers, posts, etc. Provides informed and confidential technical assistance to customers and others in business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures; explains City rules, policies, and procedures. Responsible for logistics, including negotiations for space, contracts, room setup, reservations, decorations, entertainment, ordering food and beverage, marketing. Orders supplies, equipment, and signage, and ensure appropriate décor to meet quality and organization expectations. Evaluates Keep Odesa Beautiful programs for effectiveness and participation levels. Research new events and program opportunities. Assist in the development of new programs/events and recommends program changes. Tracks services provided, monitor results, and generates operational and financial reports. Develop and implement an environmental education curriculum. Works closely with the Keep Odessa Beautiful Executive Director to maintain and stay on-target with event accounting and administrative records. Manage expenditures, track revenue, and monitor budgets; prepares operational, statistical, and financial reports on Keep Odessa Beautiful programs and special events. Maintain social media platforms by posting reoccurring and special event information and program updates; reply to comments and questions in a professional and timely manner. Manage and update KOB's website with reoccurring and special event information and program updates. Recruits and supervises work-study students, interns, and/or volunteers. Solicits and researches funding opportunities, grants, sponsorships, and donations; orders and approves requests for supplies purchases for events. Takes responsibility for sponsorships and in-kind donation solicitations for each event while cultivating ongoing relationships with donors. Responsible for maintaining, accurately updating, and efficiently utilizing the contact database for reports, registration, and mass correspondences related to events. Must have and maintain a cell phone for City use to hold this position. Supports the departmental operations with regular and timely attendance. Supports the relationship between the City of Odessa and the public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma/GED required. Associate degree in Business Administration, Communication or other field related to this position OR 4 years of planning and organizing events. Relevant experience in a non-profit organization preferred. Knowledge of: Policies, rules, and regulations governing the conduct and safety of public event programs. State and federal laws governing parks and public facilities, including OSHA and ADA requirements. Principles and practices for planning and management of programs. Local community resources, and state and regional community service programs. Outlook, Word, Excel, Power Point, Canva and QuickBooks software. Ability to quickly learn new software and troubleshoot issues. Strong communications skills, including comfort with public speaking. Skill in: Coordinating community or nonprofit programs, projects, and events. Developing and evaluating program participation results and performance measures. Evaluating community needs and developing events and programs to meet needs and requests. Assessing and prioritizing multiple tasks, projects, and demands. Establishing and maintaining cooperative working relationships with city employees, public officials, and representatives from other local, state, and federal agencies. Collecting, analyzing, and disseminating program results and metrics. Attention to detail to manage event timelines and marketing processes. Being a team player committed to developing and working within a collaborative environment. Operating a personal computer utilizing a variety of business and graphics software. Communicating effectively verbally and in writing. License and certification requirements : A valid Texas Driver License required. Physical demands and working environment: Work is performed in a standard office environment as well as outdoor locations. Must be able to lift 30+pounds. Job Posted by ApplicantPro

Company:

City Of Odessa

Posted:

December 26 2023 on ApplicantPro

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Coordinator (Keep Odessa Beautiful) | Coordinator in Job Job at City of Odessa in Odessa TX | 71161

Coordinator (Keep Odessa Beautiful)

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