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Administrative Manager Senior Healthcare - UMMS Office of Physician Scientist
Location:
Ann Arbor, MI
Description:
How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Summary The Office of Research seeks an Administrative Manager Senior Healthcare for the newly established Office of Physician Scientist Education and Training (OPSET). The main focus of OPSET is the Michigan Medical Scientist Training Program (MSTP). The MSTP provides administrative and student services support to approximately 100 students who earn a combined MD/PhD degree in 8 years. This program attracts exceptional students who are pursuing the path of a physician scientist with a primary focus on performing medically related research. Additionally, the MSTP provides undergraduate research training programs that serve primarily as pipelines to recruit diverse applicants to the MSTP. In a new initiative, we have begun to set up community building activities for postdoctoral physician scientists who are engaged in residency and fellowship training programs.The OPSET Administrative Manager Senior Healthcare is responsible for providing overall direction and oversight of the entire office with a focus on the MSTP. This includes supervision and development of program staff; recruiting and supporting current and prospective students, and partnering with the Office of Medical Student Education, Office of Graduate and Postdoctoral Studies, and Rackham School of Graduate Studies, to develop and execute strategic programs to support students and ensure they have access to available resources needed to succeed. The successful candidate will lead a high functioning unit and will work directly with the Associate Dean of Physician Scientist Education and Training, MSTP Director, PSET Director, MSTP Associate Directors, faculty, and staff to strategize, manage, plan, coordinate, and administer program events and initiatives in support of learners.The primary mission of the University of Michigan Medical School Office of Research is to foster an environment of innovation and efficiency that serves the Medical School research community and supports biomedical science from insight to impact. To that end, our team is constantly striving to enhance the research enterprise, including maintaining an investigator-focused infrastructure, facilitating and diversifying investigators' avenues for funding, and streamlining research processes.OPSET is firmly committed to advancing inclusion, diversity, equity, accessibility, and belonging, which are core to the culture and values of the Medical School Office of Research. Our community supports recruiting and cultivating a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan and the world. We strive to create a work culture where each team member feels respected, valued, and safe.Diversity and competence are highly valued in our program. Applicants from underrepresented groups in health sciences with demonstrated ability to work effectively with individuals from diverse communities and cultures are strongly encouraged to apply.Background Screening University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Responsibilities* Overall Program management. Reports to the Associate Dean of OPSET and partners with the Associate Dean to formulate and implement strategic plans for OPSET. Manage the OPSET financial performance, human resources, research administration, space utilization, educational administrative activities, capital projects, IT operations and internal controls. This includes hiring, training supervising and evaluating the work of the staff to ensure that all responsibilities are performed to expected standards. Work closely with financial specialist to forecast and monitor overall budget. Oversee and approve all disbursements including student awards and financials Oversee the functional operations of the various OPSET divisions including undergraduate pipeline programs, student organizations and committees, Medical Scientist Training Program and Postdoctoral career development programs. Oversee the preparation of the competing and non-competing renewals of the T32 NIH Michigan MSTP training grant, as well as grants for supplemental program funding. Public speaking, including conducting and running student meetings, and addressing groups of MSTP applicants on interview days and other recruiting events. Develop and update program specific policies and procedures which adhere to those set forth by the Office of Research, the University of Michigan Medical School (UMMS), and the University of Michigan. Oversee associate director and clinical preceptor faculty appointments Champion DE&I efforts within the OPSET including undergraduate pipeline programs and student committees and organizations. Lead a cohesive team of administrative professionals, including supporting professional development and personal growth. Nurture an environment that is inclusive supportive and caring that attracts the best talent. Manage student administration, including but not limited to matriculating incoming MSTP students, preparing MSTP students for transitions between medical school and Rackham Graduate School, collaborating with UMMS units such as Admissions, Curriculum, Financial Aid and Advising, as well as Rackham School of Graduate Studies to facilitate admissions and student advancement through the various stages of the MSTP. Plan and facilitate annual student meetings at various stages of the program. Work with the OPSET team to maintain and update all resources for current and prospective students, including MSTP Student Handbook, resources, program brochures etc. Oversee creation of OPSET website content (including MSTP). Provide guidance to MSTP students on curricular and administrative matters. Work with the program coordinator to monitor MSTP student progress and provide support throughout the program. Stay abreast of curricular changes and work with program director to adapt as needed. Work closely with MSTP counselor to ensure student needs are being met. Oversee clinical preceptor program, coordinate clinical refresher opportunities, and meet individually with students to discuss timeline and requirements for graduation. Meet with prospective MSTP students, share program information during virtual information sessions, represent MSTP at career fairs and annual meetings with pre-med advisors. Participate in GREAT group virtual seminars and annual meetings. Working with the MSTP program coordinator and med school admissions team, coordinate recruiting and admissions activities throughout the admissions cycle. Plan and manage virtual interview days and all related events. Coordinate MSTP Admissions Committee meetings. Work with a team of staff and students to bring admitted applicants to campus to learn about our program and recruit them to choose Michigan. Oversee all aspects of the UM SMART and UM INSPIRE undergraduate pipeline programs and websites. Collaborate with and provide oversight for SMART/INSPIRE program coordinator during the application process and throughout each program. Oversee all aspects of the OPSET postdoctoral community building programs. Meet with and provide oversight for the OPSET career development and activities coordinator to ensure the program is moving forward and needs are met. Collaborate with the OPSET coordinator and director to support the planning and coordination of events such as seminars, research presentations and career development panels. Collaborate with the MSTP Program Activities Committee to support the planning and coordination of events such as seminars, orientations, annual picnic, annual winter party, graduation brunch, new member reception and annual three-day retreat. Attend MSTP events, seminars, annual retreat, meetings, and dissertation defenses. Required Qualifications* Bachelor's or Master's degree and substantial professional experience with 5-7 years experience managing a Program and supervising staff or leading a team. Previous experience in higher education administration, academic advising, admissions, student services, and/or financial operations. Demonstrated strong interpersonal skills, including diplomacy and a positive, responsive, service-oriented attitude. Being adaptive, resilient, proactive, reliable, and self-motivated are essential personal traits. Excellent oral and written communication skills and the ability to collaborate across disciplines and teams. Strong organizational skills with demonstrated experience setting priorities, working autonomously, producing timely results and meeting deadlines while maintaining a high level of attention to detail. Demonstrated analytical and problem-solving skills with the ability to identify existing and potential problems, recommend solutions, accomplish effective resolution, and evaluate results. Proficiency in typical business software such as Outlook, Word, Excel, and Power Point, Adobe, and Google sheets. Desired Qualifications* Master's degree or PhD in education or health related field. Knowledge of finance, accounting and budgeting. Knowledge of personnel practices including staff, faculty, student and postdoctoral research fellows. 5-7 years of professional experience in higher education administration. Supervisory experience with proven ability to provide oral and written feedback, conduct performance reviews, and identify and promote staff development opportunities. Experience managing research and grant activities and knowledge of pre- and post-award management and research compliance including institutional T32 Training grants. Experience managing gift funds and other financial assets. Experience preparing contracts and proposals. Experience with higher education milestones as it relates of MD and/or PhD students. A demonstrated history of building and maintaining a positive work environment, including taking a proactive approach to work/life balance and leading cohesive teams built on trust and accountability. Familiarity with platforms such as CollegeNet, Drupal and M-Pathways to accomplish tasks such as admissions, student administration, financials, etc. Demonstrated discretion in overseeing confidential student information and diplomacy in resolving challenges. Work Locations The Office of Research operates in a hybrid work environment consisting of in-person and remote work. The selected new hire is expected to work on site at least 3 days per week in order to engage with colleagues and students. Staff are provided with a monitor, laptop, and related accessories. Office equipment such as a desk, chair, and printer are not provided for remote work. Staff must supply their own reliable internet access. Basic supplies, such as paper and pens, are stocked at the business location and are available for staff to pick-up should they require these to complete their work.Supporting and participating in student events that take place outside of the normal business day (during evenings and weekends) is required. Background Screening Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer. PDN-9bdf85cc-600c-4771-aad4-3d0514f75df8
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More About this Listing: Administrative Manager Senior Healthcare - UMMS Office of Physician Scientist
Administrative Manager Senior Healthcare - UMMS Office of Physician Scientist is a Clerical Administrative Specialist, Physician, Scientist Job at University of Michigan located in Ann Arbor MI. Find other listings like Administrative Manager Senior Healthcare - UMMS Office of Physician Scientist by searching Oodle for Clerical Administrative Specialist, Physician, Scientist Jobs.
Administrative Manager Senior Healthcare - UMMS Office of Physician Scientist is a Clerical Administrative Specialist, Physician, Scientist Job at University of Michigan located in Ann Arbor MI. Find other listings like Administrative Manager Senior Healthcare - UMMS Office of Physician Scientist by searching Oodle for Clerical Administrative Specialist, Physician, Scientist Jobs.