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Admin/Sales Support Specialist - Maui
Location:
Kailua Kona, HI
Description:
Aloha, We would like you to join our exciting team at Kona Fish Company. We are the best and largest seafood company in the state of Hawaii with an amazing opportunity to grow and gain experience in the seafood business. This position is located at our Kailua-Kona Office. POSITION SUMMARY Under minimal supervision, assists GM, Sales, and staff with invoices and other documents. This position performs a variety of duties that include order-taking, generating and validating invoices, coordinating documents, data entry and clerical support. ESSENTIAL FUNCTIONS 1) Coordinates all the invoicing and related documents, including but not limited to, working with the General Manager and Sales and Marketing 2) Receives calls, fax, e-mail or walk-in request for orders, order changes, adjustments and cancellations directly from customers, inputs orders into Aspen. 3) Process invoices, delivery, or will call documentation. 4) Follow-up with drivers, sales reps, and customers to assure that they received their orders when pending invoice found un-scanned on invoice tracker. Coordinates invoices and related documents, including but not limited to, working with Accounting and other Head Office Staff. Helps validate invoices and other pertinent documents relating to all deliveries and/or pickups. Follow up and process all claims and/or credits on a timely basis. Confirm driver log sheets with invoices delivered (including signed PODs. If missing, contact Driver) Update other daily spreadsheets, if any. Process Credit Card Transactions, if any. Other duties as required. MINIMUM QUALIFICATIONS Associate's degree (A.A.) or equivalent from a two-year college or technical school. One to two years related experience, and/or equivalent combination of education and experience. Computer skills, including a working knowledge of Microsoft Excel or similar spreadsheet program. Familiarity with and ability to use general office equipment, such as copy machines, fax machines, stamp machines and automatic typewriters and 10-key punch. Ability to work efficiently to meet deadlines and maintain a high degree of good judgment. Ability to effectively communicate with customers, vendors and employees Knowledge of basic cash/check handling or basic math/algebraic equations. INTERPERSONAL INTERACTION This position reports directly to the General Manager and/or Office Manager. If he/she is unavailable, then this position reports to Sales Manager. On a daily basis, the person in this position will interact with customers and staff.
Company:
Kona Fish Company
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Admin/Sales Support Specialist - Maui
Admin/Sales Support Specialist - Maui is a Jobs Support Worker Job at Kona Fish Company located in Kailua Kona HI. Find other listings like Admin/Sales Support Specialist - Maui by searching Oodle for Jobs Support Worker Jobs.
Admin/Sales Support Specialist - Maui is a Jobs Support Worker Job at Kona Fish Company located in Kailua Kona HI. Find other listings like Admin/Sales Support Specialist - Maui by searching Oodle for Jobs Support Worker Jobs.